Benefits at New College

New College of Florida offers its employees a competitive pay package and other incentives.

New College of Florida offers its employees a competitive pay package that includes:

  • Nine paid holidays a year.
  • A paid winter break of up to five days, (if sanctioned by the Board of Trustees).
  • Up to 22 paid vacation days, and 13 paid sick days per year with an unlimited accrual of sick time.
  • Two great health insurance plans, provided by Blue Cross Blue Shield, and Aetna to choose from, with employee premium contributions starting as low as $50 per month for an individual and $180 for families. Enrollment as early as the first day of the next month following the date of hire.
  • Dental and vision insurance.
  • $25,000 term life insurance coverage paid by the College effective immediately upon the first day of work.
  • Retirement options include the Florida Retirement System Pension Plan, the Florida Retirement Investment Plan, or the Optional Retirement Plan. Tax-sheltered Annuity and Deferred Compensation plans are also available.
  • Onsite Fitness Center.
  • Onsite Child Care Center.
  • Employee Education Assistance Program “ Tuition Assistance.”
  • Participation in payroll deduction for the Florida Prepaid College Tuition Fund

More more information about benefits at New College of Florida, contact Lara Sladick at 941-487-4757 or lsladick@ncf.edu.

Please click here for more information on health insurance options for employees of the state of Florida.

Affordable Care Act

To comply with the federally-mandated provisions of the 2010 Patient Protection and Affordable Care Act, the College offers State of Florida Group Health Insurance coverage as an optional benefit for all qualified employees including Other Personal Services (OPS) employees. The coverage is subject to change based on state and federal legislation. OPS Employees who meet the measuring guidelines, including graduate assistants and adjunct faculty, will be notified by People First to elect coverage.

Insurance Benefits

New College offers eligible employees the opportunity to participate in a variety of voluntary insurance benefit programs:
Health insurance plans
Life insurance plans
Dental insurance plans
Vision insurance plans
Supplemental insurance plans
Post-tax insurance plans 

Dental Insurance

Dental insurance coverage is available to all faculty, administrative and support staff employees at the College. There are several different dental insurance plans to choose from, and each plan has a different premium and different benefits. Employees have 60 calendar days from their date of hire to enroll in a dental insurance plan. Plan changes may only be made during the annual open enrollment period or as a result of an approved qualifying status change. To enroll or make changes to your dental insurance plan, please contact the Office of Human Resources  and schedule an appointment.

With the Indemnity Dental options, you may receive care from any dentist. You have a deductible to meet and then pay part of the cost for the services you receive.

With the PPO Dental plan, you may choose to receive care from any dentist although your cost is lower when you use network dentists. You generally have an annual deductible to meet before the plan starts paying benefits and then you pay a percentage of the cost for the care you receive. The PPO covers adult and child orthodontia (excluding the Preventative PPO.)

The Prepaid Dental plans pay benefits only when you use network providers. These plans do not have a deductible and cover most preventive care at no charge. You pay a specific dollar amount for other care you receive. All the pre-paid plans provide adult and child orthodontia.

Benefits

A comprehensive list of dental providers is located at:

My Florida Dental Providers

The Employee Assistance Program (EAP) managed by Espyr is a 24 hours a day, 7 days per week confidential help line for employees and their families who may need assistance with life, family or financial challenges.

The EAP offers benefitted employees and immediate family members who live in their household (as defined by the State Health Insurance Program) with free, short-term counseling for personal or work related issues. Total confidentiality and anonymity is provided to those who call the EAP for consultation. A licensed counselor is available 24 hours a day.

Employees and their eligible family members are entitled to four EAP sessions, per issue, each year. Counselors are located within the surrounding community.

To access online services, visit www.espyr.com and request the log in information.
or contact Espyr by calling 800-869-0276

NCF provides this service to employees to assist them in taking action and dealing with issues early. Services provided may include assistance in the following areas:

  • financial
  • alcohol/drug abuse
  • psychological
  • job burnout
  • stress
  • child concerns
  • marital issues
  • adult dependent care

Additional Services include:

  • Child care information and referrals for all types of childcare, as well as camps and schools. Includes vacancy checks.
  • Eldercare information and referrals. Eldercare specialists gather information about the caller’s eldercare situation to determine which services are needed. All resource and referral information is checked and verified prior to being sent to the employee. Sources of financing are provided.
  • Adoption specialists share information, organize and arrange referrals for all stages of this process.
  • Legal consultation provided by attorneys. Simple Wills prepared at no cost. 24-hour emergency services, consultation with a mediator, consultation with a fraud/ID theft specialist are also included. A 25% percent discount off the mediator or attorney fees for services rendered beyond the EAP.
  • Financial consultation by experts regarding debt matters, investment options, money management, tax preparation and retirement planning. Financial personnel services are discounted at 25% as are CPA tax preparation fees.
  • Academic resources that include customized profiles of K-12 schools, military schools, tutoring referrals, boarding schools, and colleges. College planning guides with information on sources of financial assistance, educational consultants, SAT information and relevant websites.
  • Pet care services that offer a customized listing of breeders, groomers, walkers, sitters, kennels, veterinarians and pet publications.
  • Special needs services and referral to assess employee needs, educate, and make referrals for various special needs affecting employees and their families such as heart disease, ADHD, disabilities, diabetes and more.
  • Daily Living and Concierge resources that provides referrals such as for home improvement resources, cleaning services, travel information and more.
  • Relocation services and referral information provided to employees who are moving. Referrals include moving companies, housing options, utility companies, schools and more.

Counseling

  • Face-to-face assessment, short term counseling, referral and follow-up for alcohol and drug problems, work related difficulties, marriage and family issues, emotional and psychological problems, and other personal concerns that may affect employee well-being and job performance.
  • Counseling office located conveniently to your employees.
  • 24 hours per day, 7 days per week, toll-free telephone access to mental health professionals. Participants may also securely request all services on our website.
  • Multilingual interpreter services available in 140 languages.
  • Case management that includes coordinating referrals to resources beyond the EAP, when needed.

The website offers educational screenings, assessments, videos, quizzes, courses, articles, financial calculators, child and eldercare service locators, and much more. You may even confidentially request EAP services from the site.

Topics covered include:

  • Emotional Well-Being
  • Relationships and Parenting
  • Health and Wellness
  • Financial
  • Legal
  • Personal and Professional Growth
  • Monthly, recorded webinars

Employee Education Assistance Program Eligibility Requirements:

An employee must be admitted as degree seeking or non-degree seeking student at an accredited vocation/technical institute, community college, four-year college or university prior to applying to participate in the Program. The Program does not permit enrollment in thesis, dissertation, internships, directed individual study, individual performance courses, non-credit courses, sponsored credit programs or off-book programs.

  • An employee must be a regular employee (1.0 FTE) on the day before classes begin for the semester through the end of that semester.
  • Employees assigned to Acting/Temporary/Visiting/OPS or Adjunct positions are not eligible to participate in the Program.
  • An employee must have completed six (6) months full-time, continuous, satisfactory and regular service with New College prior to applying to participate in the Program.
  • Enrollment in the Program is contingent upon supervisory approval, VP/Provost approval, and verification of eligibility status by Human Resources.
  • Employees are encouraged to take classes during off-duty hours. However, if that is not possible, supervisors may approve leave (Annual Leave, accrued Comp Leave, or leave without pay) or adjust the employee’s work schedule, as long as this does not conflict with departmental operations.
  • Employee must receive a grade of C or better to receive reimbursement if a grading scale is utilized at the institute/college/university that is attended.
  • Employee will not receive reimbursement for any classes they withdraw or drop after the official Drop/Add period.

Supervisor Responsibility:

  • Approve or deny the employee’s request to participate in the program 
  • Approve or deny any changes in the employee’s work schedule

Enrollment Procedures:
    

  • Prior to class registration, the eligible employee shall obtain the required Education Assistance form from the Human Resources Portal. The form is to be completed, necessary approvals are to be obtained, and the form is to be returned to Human Resources for verification and final approval.
  • Human Resources will process all forms and inform the employee of approval or denial.
  • Upon approval, it is the employee’s responsibility to register and initially pay for the courses by the published deadline.
  • Employee is responsible for providing proof of course enrollment/completion, and accompanying grade of “C or better,” to Human Resources.

Reimbursements will be paid based on the payroll calendar via direct deposit.

Only actual costs will be reimbursed. If you have received financial aid for your respective class, you will not be reimbursed by this benefit or you may receive a reduced benefit.

Family Tuition Support Program – Tuition Exchange Program (TEP)

New College is a member of The Tuition Exchange (TEP) a reciprocal scholarship exchange program. All  faculty, administrative, and support staff employees  who are considered full time , benefits eligible employees of the current academic year are eligible to participate.  Employees can send their dependents to any of the 530 TEP institutions as “exports,” and NCF , in return, accepts the dependents of other members of TEP as our “imports.” The majority of your child’s tuition waived by the TEP institution he or she is attending (you still must pay room and board expenses).

Regular employees are defined by:
USPS employees who have successfully completed their six months probationary period.
Law Enforcement employees who have successfully completed their one year probationary period.
A&P employees from date of hire.
Faculty who have completed 2 years of service ( visiting faculty are not eligible)

A list of participating TEP schools can be found on the tuition exchange program web site.

The Family and Medical Leave Act (“FMLA”) provides eligible employees up to a total of 12 work weeks of unpaid leave in a 12-month period for one or more of the following reasons:

• For incapacity due to pregnancy, prenatal medical care, or childbirth;
• Placement of a child with the employee for adoption or foster care, and to care for the employee’s newly adopted child or a child newly placed in the foster care of the employee.
• To care for the employee’s family member with a serious health condition.
• The employee’s serious health condition.

All employees are eligible, including OPS employees, who have worked at least 12 months (these need not have been consecutive) and who have worked at least 1250 hours in the 12 months prior to the leave. Faculty, Administrative, and Support employees may use paid leave for an FMLA event and such shall be counted toward the entitlement.

Please contact the Human Resources for an appointment to meet with a benefits representative.

See the following for additional information:

FMLA Rights Summary (English) 
FMLA Rights Summary ( Spanish)

The College maintains a Sick Leave Pool for eligible employees that allows employees to voluntarily pool a portion of their accumulated sick leave, and upon depletion of their own sick, annual and compensatory leave, to draw sick leave credits from the pool for their personal catastrophic injury or illness in accordance with established procedures.
General information:

  • The use of hours from the sick leave pool is for an employee’s serious injury or catastrophic health condition.
  • A member of the sick leave pool may apply for benefits up to a maximum of 240 hours in a consecutive 12-month period, with a lifetime maximum of 480 hours.
  • Once enrolled, an employee does not need to re-enroll. Enrollment continues from year to year.
  • An employee may only enroll during the open enrollment period.
  • Sick leave pool eligibility:
  • The program is available to current faculty, administrative or support staff employees with at least 12 months of continuous service. Student and Other Personnel Services (OPS) employees are not eligible.
  • A sick leave balance of at least 64 hours is required at the time of enrollment.
  • A one-time donation of eight hours of sick leave to the sick leave pool is required upon enrollment. An additional eight hours of sick leave may be requested if the pool drops to an unacceptable level.

Applying for membership:
Complete the application for sick leave pool membership during the enrollment period and submit it to the Office of Human Resources.

Requesting sick leave pool benefits:

Complete the request to use sick leave pool hours.
Include a completed certification of health care provider.

Sick Leave Donations

Both active and terminating employees may donate accrued sick leave to other New College employees on a medical leave of absence who have exhausted all sick, annual, compensatory leaves and their personal holiday. The medical leave of absence must be due to the employees’ personal medical condition and not due to the medical condition of a family member. OPS employees, whether hourly or salaried, are not eligible to participate.

The employee donating hours is referred to as the donor and the employee receiving the hours is the recipient. Part-time regular employees are eligible to be donors and/or recipients.

Donor Criteria

To be a donor, an active regular employee must have completed at least one year of employment in an established position with New College and with the exception of a terminating employee, have a sick leave balance of at least 64 hours (or a pro-rated number of hours if part-time) after donating the leave. Prior to donating hours, the donor should review his/her own financial obligations to ensure that the donation of accrued sick leave hours is affordable.

For a terminating employee to be a donor, (s)he must have completed at least one year of regular service with New College prior to making a sick leave donation, make the donation prior to the calculation for the pay out (for employees that have at least 10 years of service), if any, of sick leave hours. A terminating employee may donate up to 80 hours regardless of the number of recipients.

 

New College of Florida is a great place to work. In addition to a generous benefits package, there are extra savings and discounts available to employees. Check this site often to see new discounts.

Please note that employees will generally be required to show their New College ID card to receive the applicable discount at the time of purchase.

Each discount opportunity has its own restrictions. In some cases, the discount providers may limit discounts to only employees and/or a limited number of the employee’s family members.

The College provides the employee discount opportunities in an attempt to benefit its faculty and staff. The College however, does not warrant the quality of goods or services provided by any business providing employee discounts.

Click here for the current list of perks

The Office of Human Resources serves as a liaison with the state of Florida’s Division of Retirement and employees regarding retirement information. We can assist employees with enrolling in retirement plans, counseling on retirement benefits and assistance throughout the retirement process.

For your convenience, we have created an FAQ regarding retirement plan enrollment.

RE-EMPLOYMENT AFTER RETIREMENT

After you retire under the normal or early retirement provisions of the Florida Retirement System (FRS) pension plan, you may work for a private employer, a Florida public employer not covered by the FRS, or a public employer in another state or covered by another state’s retirement system without affecting your retirement benefit.

The limitations on re-employment with participating FRS employers are as follows:

If you return to work during the first six calendar months of your retirement you will not be considered to have retired. Your retirement application will be void and all retirement benefits, including any funds accumulated during your Deferred Retirement Option Program (DROP) participation, must be repaid.

You may not receive both a salary and retirement benefits for 12 months after your effective retirement date. If you do work during the seven through 12 months after your effective retirement date, you must inform the Division of Retirement. Your retirement benefits will be suspended for the months you are employed during the 12-month period. Any retirement benefits received while working during the first 12 months after you retire must be repaid.

If you are a DROP participant, you are subject to the reemployment limitations as soon as your participation ends.

There are no limits on working for a FRS employer after you have been retired for 12 calendar months.

If you retire under the FRS disability provisions, you cannot be gainfully employed with any employer and continue to receive disability benefits.

RETIREE INSURANCE

For information about retiree insurance, please contact one of the following:

Division of Retirement – Retired Payroll: 888-377-7687
PeopleFirst: 866-663-4735, option #4

LEAVE PAYOUTS UPON RETIREMENT

Annual Leave:
Employees are cashed out all accumulated annual leave up to their maximum. (Support staff = 240 hours) (Faculty and Administrative = 352 hours). Note: DROP participants are only eligible for the difference between their maximum and the hours they were cashed out at the time they entered DROP.

SICK LEAVE:

Employees who have 10 years of verified NCF service are eligible to be cashed out up to one-fourth of their accumulated sick leave hours not to exceed 480 hours.
Note: Employees may rollover their annual or sick leave into an existing 403(b) Tax Sheltered Annuity offered by NCF or 457(b) State Deferred Compensation Account to avoid certain taxes. However, the rollover amount will be subject to Social Security and Medicare taxes, as well as Federal Taxes on the Social Security and Medicare deduction. Please note, employees should check with their company representative to ensure they don’t exceed federal limits.

Voluntary Retirement Savings Plans

TAX SHELTERED ANNUITIES (403B)

All employees have the opportunity to participate in tax sheltered annuities. Tax sheltered annuities allow employees the opportunity to save money for retirement while reducing their current income tax liability. Taxes on earnings and contributions are deferred until you receive them as income. Contributing to a tax sheltered annuity is voluntary. Contributions are made through payroll deduction and forwarded to a participating investment company.

HOW TO ENROLL

    • Enrollment can be done at any time.
    • Contact a participating investment company of your choice to sign a contract with the company.
    • Submit a salary reduction agreement form with the desired contribution amount to the Office of Human Resources.
    • How to change/stop your contribution amount?  Submit a salary reduction agreement form with the desired contribution amount to the Office of Human ResourcesChanges may be made at any time.

Participating Companies

TIAA-CREF
Christine Carter
877.267.4510 ext. 265126
ccarter@tiaa.org

Valic
Ryan DeWitt
813.422.4312
ryan.dewitt@aig.com

Voya
Curtis Speller
800.330.6115
cspeller@gaborfs.com

STATE OF FLORIDA DEFERRED COMPENSATION (457)

The deferred compensation program through the state of Florida offers all employees the opportunity to save money for retirement while reducing their current income tax liability. Taxes on earnings and contributions are deferred until you receive them as income. Contributing to a deferred compensation plan is voluntary. Contributions are made through payroll deduction and forwarded to a participating investment company. Refer to the Florida Deferred Compensation Plan web page for additional information, including a list of participating investment companies.

How to enroll

  • Information on enrollment may be found on the Florida Deferred Compensation Plan web page.
  • How to change/stop your contribution amount
  • Contact the participating investment company directly to make a change to your contribution amount.
  • The Bureau of Deferred Compensation will notify NCF of any changes in contribution amounts.

Other Resources:

Tax Annuities Contact List

Medicare

People First

Social Security

Retirement Plan Enrollment Frequently Asked Questions 

 

 

New College of Florida is dedicated to providing a positive campus environment free from all forms of harassment, bullying, stalking, intimidation, and exploitation. All members of the College community have a right to be treated with dignity and respect.

The College has an obligation to prevent harmful behavior, while protecting the exercise of free speech and expression. The College takes both of these obligations seriously. This Protocol shall not be interpreted or applied so as to abridge academic freedom or the rights of free speech and expression protected by the First Amendment of the United States Constitution and any other applicable law.

This Protocol sets out the College’s expectations for civility and professional conduct, and defines the College’s response to bullying and harmful behavior in the workplace. Harassment, discrimination, stalking, and other offenses prohibited under federal law are addressed in New College Regulations. Additionally, instances of student-to-student bullying are addressed in the Student Code of Conduct. Therefore, such offenses are not addressed in this Protocol.

Expectations of Acceptable Behavior

In order to provide a safe, caring, and orderly environment, New College of Florida expects civility from all who engage in College activities. Mutual respect, professionalism, and common courtesy are essential qualities in promoting an educational and work environment free from disruptions, harassment, bullying, and aggressive actions.

Supervisors have a special responsibility to create a safe working environment free from bullying and harmful behavior. Supervisors should take steps to prevent bullying and harmful behavior within their units, and must take prompt action when they are notified of any behavior that meets the definition of bullying listed below.

Acceptable and safe workplace behaviors include, but are not limited to:

• Positive values
• Relaxed and productive atmosphere
• Commitment to excellence
• Open and honest communication
• Cooperation, support, and empowerment
• Sense of humor
• Compassion, respect, and understanding
• Flexibility
• Positive reinforcement
• Emphasis on health, family, and environment

Bullying and harmful behavior is conduct directed at another that is either repeated or substantially severe, and that causes substantial emotional distress or undermines an individual’s ability to work or participate in College activities.

Such conduct includes, but is not limited to:

• Verbal abuse, insults, threats, and yelling that creates a reasonable fear of bodily harm
• Conduct intended to create an imbalance of power among peers
• Teasing or regularly making someone the brunt of pranks/practical jokes
• Sarcasm and other demeaning language
• Exclusion of a person from workplace or College activities
• Work sabotage and tampering with someone’s personal effects
• Gossip and false malicious rumors
• Coercion, intimidation, and misuse of power
• Unfair and excessive criticism
• Unrealistic work demands and impossible deadlines
• Deliberate withholding of information that is essential to the affected individual’s job performance
• Disrespectful e-mail communication

Procedure for Reporting Incidents of Bullying and Harmful Behavior

Any College employee who believes that they are the target of bullying by another member of the College may advise the offending person that the conduct is offensive and request that the conduct be stopped immediately.

If the affected individual does not wish to address the behavior directly with the offender, or if the conduct in question is not discontinued after the offending person is asked to stop the behavior, the affected individual should make a complaint within 15 work days of the alleged incident of bullying.

A complaint may be filed either with the affected individual’s direct supervisor or to the Director of Human Resources. Upon receiving a complaint under this policy, a supervisor must notify the Director of Human Resources. The Director of Human Resources will investigate all complaints of bullying under this policy.

The complaint may be verbal or written; complaints may be made in person, by phone or email, or online at www.ncf.edu/about/departments-and-offices/office-of-the-general-counsel/report-a-problem/. The complaint must specify the nature of the bullying and, if possible, the date(s) upon which the bullying occurred. The complaint must identify the affected individual and the alleged offender. The College is unable to act upon anonymous complaints.

Persons receiving an oral complaint must reduce the complaint to writing and verify the accuracy of the written complaint with the affected individual. The complaint should be dated and signed by the affected individual and the person receiving the complaint.

Investigation and Response

The Director of Human Resources will investigate all allegations of bullying under this Protocol. The investigator will schedule an individual meeting with each party within two (2) weeks of receiving a written complaint. At the initial meeting with each employee, the investigator will review the information contained in the complaint, and may request additional information, corroborating evidence, and/or the names of any witnesses who may provide more information or insight.

The investigator will gather additional evidence, information, and accounts from others who witnessed the alleged bullying. If the investigator is convinced that this Protocol has been violated, the offending individual will be instructed to immediately cease all offensive and harmful behavior. The investigator will submit a findings letter to both parties within a reasonable time after concluding the investigation. Progressive discipline steps will be initiated according to the respective Collective Bargaining Agreements and/or the appropriate New College Regulations.

If either party wishes to appeal the investigator’s decision, such appeal must be made to either the Provost or the Vice President for Finance and Administration within fifteen (15) days of the date of the findings letter. The Provost, VP, or their designee(s) shall consider all appeals and issue a final resolution within a reasonable time.

Non-Retaliation

Retaliating against someone for addressing and/or reporting an instance of bullying, or for participating in an investigation, is prohibited and will be considered a violation.

Individuals who are involved or who witness bullying and harmful behavior are encouraged to take advantage of the College’s network of support. The Office of Human Resources and the Counseling and Wellness Center can provide referrals to helpful programs and assistance.

The College also provides in-person and web-based training opportunities for supervisors and their staff. Training sessions may focus on workplace conduct, harassment and discrimination, and preventing workplace violence. Contact the Office of Human Resources for more information.

New College

The Human Resources Department assists employees in accessing information regarding employment, recruitment, retention, discipline, development and benefits. While HR staff are happy to assist you with providing answers to questions to the best of our ability, it is imperative that you understand that such information is not intended to be official or final, nor is it intended to supersede or supplant information received as a result of direct research by the employee. Employees are strongly encouraged to confirm all information with the appropriate source document or contact the appropriate agency.