6-3005 NEW COLLEGE OF FLORIDA STUDENT CODE OF CONDUCT
New College recognizes that members of our community have concerns about returning to campus and about residing in the dorms. In response to the guidelines set forth by the CDC, new guidelines have been developed in an attempt to address social distancing and residing on campus. While no institution can create a community that is 100% safe we believe these guidelines will assist us in responding to some of the issues associated with COVID-19 on our campus. This is a fluid process and will be adjusted as new issues and concerns develop and we welcome input from our community.
Students found in violation of these polices may forfeit their residential contract and any refund options. Visitors/guests may be trespassed from the New College of Florida campus if found in private residential suites/bedrooms. The only exception will be during those times when a student is moving into, or out of, the residential community.
Due to Covid-19, there will be no guests or visitors allowed in the residence halls for the fall term. The department will assess this decision throughout the semester and provide ongoing, timely updates. Housing & Residential Life defines guests or visitors as individuals who are not assigned a room within the building. Residents who are assigned to the building will be permitted to visit other residents who are in the same assigned building.
We expect residents to adhere to no more than one guest per resident of an apartment or traditional style room at any given time.
There will be no overnight guests, or visitors allowed in suites or bedrooms. Only the registered occupants of the suite/bedrooms are permitted to be in these spaces.
Visitors are restricted to open common spaces and must follow the face cover policy.
Students will only have access to their particular building. Card access for the letter dorms will be deactivated. Only those students residing in these buildings will have access to their communities.
New College of Florida plans to enforce the face covering policy in accordance with our Code of Conduct and Institutional objective to ensure the health and well-being of all our community members.
Internal Protocol for Violations of Institutional Policies Regard Facial Coverings:
- First Offense: Verbal/Written Warning: Cases involving students will be resolved as an educational conference by a designated College administrator.
- Second Offense: May result in either a probation or a behavioral agreement indicating that the alleged violator understands the violation and will honor the facial covering policy as outlined by the Institution. Behavior agreement will indicate that any subsequent violations could result in a separation from the College.
Sanctions may include a 1000 word research paper on the contagiousness of COVID-19, COVID-19 related deaths, and what the student will do moving forward to keep our community safe. Either a probation or a behavioral agreement indicating that the alleged violator understands the violation and will honor the facial covering policy as outlined by the Institution. Behavior agreement will indicate that any subsequent violations could result in a separation from the either housing and/or separation from the College. Students who are removed from housing forfeit their refunds for housing and dining services.
- Third Offense: Loss of privileges (housing removal, campus restrictions, etc.).
- Fourth Offense: Separation and removal from the College – loss of any financial refunds.
In response to the COVID-19 update on policies and procedures it is our hope to have a positive dialogue when working with our residential students. Our goal is to ensure a healthy environment whenever possible. As a result when reports are submitted, or we wish to discuss a situation regarding policies and procedures we will follow this philosophy for communication: Engage Educate Adjudicate
Respecting community standards is a crucial expectation for any student choosing to enroll at New College. The purpose of this Regulation, the Student Code of Conduct, Regulation 6-3005, is to convey these community standards and expectations, and to provide well defined procedures for dealing with violations of them.
(1) campus environment
New College seeks to promote a stimulating and demanding educational environment in which a diverse student body with wide-ranging individual interests, values and abilities can live, interact, learn and grow based on the following principles: mutual understanding, trust, respect and concern for the well-being and dignity of self and others; responsible exercise of personal and academic freedom; and individual accountability for words and actions. To this end, the College expects students to:
- a) Comply with all public laws, rules, regulations and ordinances as well as College rules and policies.
b) Exercise personal and academic freedom in a responsible manner.
c) Foster collective concern for and protect and maintain personal and academic integrity and College community standards.
d) Examine their behavior in light of its potential impact on the College community and the community at large.
e) Attempt to reach common understandings of values and College community standards by means of respectful communication and process.
f) Utilize dialogue as a means of confronting uncomfortable situations or violations of College community standards.
g) Promote respectful expression of values, not unproductive censorship.
h) Avoid self-righteousness or the appearance of moral superiority.
For the purposes of the Student Code of Conduct, the following terms shall be defined as indicated:
- a) “Code” means this Student Code of Conduct.
b) “College, NCF, and New College” means New College of Florida.
c) “College community” includes students, staff and faculty members, as well as employees of the New College Foundation, Inc. and officers of the College, such as members of the Boards of Trustees, Foundation and NCAA.
d) “President” means the President of the College or the President’s designee.
e) “Dean” means the Dean of Student Affairs or the Dean’s designee. The Dean is responsible for the administration of the Code of Conduct and for ensuring that all students are afforded due process.
f) “Student” means an individual who is enrolled as a student at the College, or a person who has submitted an application for admission, housing, or any other service provided by the College which requires student status. All students are subject to the Student Code of Conduct.
g) “Complainant” or “Reporting Party” means one who makes a formal charge that a student has violated the Code of Conduct. Any member of the college community may make a complaint that a student has violated the Code of Conduct. However, during the student conduct process, the College shall be the Complainant or Reporting Party and shall have the burden of showing the Respondent or Responding Party was responsible for alleged violations.
h) “Respondent” or “Responding Party” means a student against whom a complaint has been lodged.
i) “Student Conduct Officer” means the Dean or the Dean’s designee.
j) “Conflict of Interest” refers to any situation where regard for the private interests of a person could lead to disregard of the public duty for objectivity and fairness.
k) “Community Board” refers to the six (6) member hearing board that makes recommendations to the Senior Associate Dean of Student Affairs as to whether a Respondent/Responding Party is responsible for alleged violations of the Code of Conduct and what an appropriate sanction may be.
All other terms used in this Code shall be given their ordinary meaning.
(3) Student Responsibilities and Rights
- a) Students are responsible for compliance with all federal and state laws, applicable county and municipal ordinances, and all rules, regulations, and written policies of the State of Florida Board of Governors and New College of Florida. Students accused of a crime can be prosecuted under federal or Florida criminal laws and also disciplined under the Student Code of Conduct. The College may pursue disciplinary action even if criminal justice authorities choose not to prosecute.
b) Upon accepting a student for admission, the College shall provide the student with access to the Student Code of Conduct, the New College of Florida student government constitution, and any other statement of student rights and obligations that the College recognizes or expects a student to live up to.
c) Without limiting or affecting the scope of the legal rights and obligations a student has under federal, state, and local constitutions, laws, rules, regulations, ordinances, and judicial decisions, students shall have the following rights and responsibilities:
- To express, individually and collectively, their views on issues of College policy.
ii. To participate in the formulation of all policy changes that affect students.
iii. To be informed by the President, through the student government, and to become involved, individually or through student government, in the formulation of any proposed change in policy that directly affects students prior to its implementation.
iv. To receive within ten (10) days, through the student government, from the President, detailed and specific written responses to recommendations made in writing, through the student government, to the President, accepting, accepting with conditions, or rejecting such recommendations, and giving detailed reasons for any condition or rejection.
v. To have freedom of statement, association, or assembly in social, political, or personal matters.
vi. To have equal availability of and access to the facilities necessary for the exercise of the rights set forth in paragraphs (i) through (v) without regard to race, sex, gender, religion, beliefs, nationality, ethnic origin, sexual orientation, gender identity or gender expression, disability, or any other reason, except as provided by law.
vii. To publish student publications free from prior censorship.
viii. To develop student publication editorial policy free from academic penalty or removal because of student, faculty, staff, or public disapproval of editorial policy or content.
ix. To have information about a student, acquired by College employees, kept confidential, to the extent required by law, except upon specific request by the student to release such information.
x. To take reasoned and responsible exception to the data, views, assignments and methods offered in any course of study, to reserve judgment about matters of opinion, and to bring such grievances before the Council of Academic Affairs.
xi. To conduct research freely, and publish, discuss, and exchange findings or recommendations, whether individually or in association with local, state, national, or international groups.
xii. To due process as set forth in the Student Code of Conduct.
xiii. To the security and privacy of their dormitory rooms, persons, and personal possessions, and to be free from unreasonable restrictions upon the use of their rooms, personal possessions or their personal liberty, provided that this does not infringe upon the reasonable exercise of the privacy or property rights of others.
(4) Jurisdiction of the College
- a) College jurisdiction, including jurisdiction to impose disciplinary sanctions for violation of the Code, extends to any conduct which occurs on the campus of the College and to any conduct that occurs off campus that adversely impacts the College, the College community, or the pursuit of the mission of the College.
b) All students are subject to the Code. In addition to responsibility for their own conduct and actions, students may be responsible for their guests and their guests’ conduct.
c) Students charged with violating the Code will be provided with notice of the charges, will have the right to present information in their favor, the right to respond to the charges, and the right to a decision based upon the record of a formal hearing.
Any of the following actions, or the aiding, abetting, or inciting of any of the following actions, constitutes an offense for which a student will be subject to the student disciplinary process:
a) Misuse of Keys – Unauthorized possession or use of any key or key type device to any College facility or property.
b) Misuse of Identification – The use of falsified identification documents or of another’s identification card/document, including the use of another’s computer account/password.
c) False Information – Knowingly making a false oral or written statement to any College board, committee, office, or member of the College community.
d) Misuse of Materials – Unauthorized reading, removing, duplicating, photographing, and/or forging, counterfeiting, altering or misusing of any College material, file, document or record, computer records, software, data files and similar entities owned or maintained by any member of the College community.
e) Failure to Respond to Notice – Failure to make a timely response to any official request from a member of the faculty, administration, or staff. The College requires that each student maintain a current address on file with the College. Official College correspondence mailed to that address is deemed sufficient as notice to the student. It is a student’s responsibility to notify the College immediately of any change of address.
f) Failure to Respond to Instructions – Failure to comply with authorized oral instructions from or agreements with College officials, including student employees, acting in accordance with their assigned duties.
g) Misuse of Property – Destruction, damage, misuse, or defacing of, or unauthorized entry into College buildings or property, private property and personal property, on the campus of the College, including but not limited to access to the College pool, access to files, documents, records, research apparatus, or library materials, including computer systems, networks, and peripherals, owned or maintained by members of the faculty, administration, staff, or student body. It also includes intentional misuse of any College fire alarm or safety equipment.
h) Aiding and Abetting – Any student who knowingly acts in concert to violate a Student Code of Conduct policy, who knowingly acts to conceal, or who knowingly obstructs an investigation will be subject to the student disciplinary process.
i) Theft – The unauthorized taking, misappropriation or possession of any real, personal, or intellectual property owned or maintained by the College or any person on campus.
j) Gambling – Conducting or organizing any form of gambling which harms or exploits any member of the College community.
k) Hazing – Hazing means any action or situation which recklessly or intentionally endangers the mental or physical health or safety of a student for the purpose of initiation or admission into an affiliation with an organization. Such actions shall include, but not be limited to, any brutality of a physical nature, such as whipping, beating, branding, forced calisthenics, exposure to the elements, forced consumption of any food, liquor, drug, or other substance, or any other forced physical activity which could adversely affect the physical health or safety of the individual to extreme mental stress, such as sleep deprivation, forced exclusion from social contact, forced conduct which could result in extreme embarrassment, or any other forced activity which could adversely affect the mental health or dignity of the individual.
l) Weapons, Firearms, or Explosive Devices – The unauthorized possession, use or sale of any weapon, firearm, or any incendiary, explosive or destructive device, including fireworks.
m) Bomb Threat – Reporting false presence of an explosive or incendiary device.
n) Illegal Use or Possession of Drugs – Illegal possession, use, sale or attempt to obtain any drug. The term “drugs” includes any narcotic drug, central nervous system stimulant, hallucinogenic drug, barbiturate, or any other substance treated as such and defined by the law as a drug or controlled substance. See New College Regulation 6-3004 for specifics regarding level of offenses and sanctions.
o) Privacy – Failure to respect the right to privacy of any member of the College community, including accessing another’s computer files and/or email, prying observation, or voyeurism.
p) Illegal Downloading of File Sharing Material.
q) Inappropriate Expression – The College recognizes that students must be free to utilize their constitutional rights to freedom of speech and freedom to assemble. While students are encouraged to express those rights, any demonstrations or protests must be non-violent in nature, and must be conducted without endangering their own health and safety, or the health and safety of other students, faculty, staff, or visitors. Students shall not knowingly damage any College or personal property. No student or group of students shall obstruct the free movement of other persons, including police and other emergency service personnel about the campus, interfere with the use of College facilities, or prevent the normal operation of the College, both inside and outside the classroom setting.
r) Bullying, Harassment or Retaliation – Conduct which creates an intimidating, hostile, offensive working or educational environment, or harassment of a Complainant or other person alleging misconduct, including, but not limited to intimidation and threats, as well as shaming and bullying on electronic forums and social media.
s) Stalking – To repeatedly follow or encounter another person so as to harass that person. Stalking is also a violation of Title IX. See New College of Florida Regulation 3-4018 regarding Sexual Discrimination/Harassment for specifics about procedures for investigation, adjudication, remedial measure and related matters.
t) Sexual Misconduct, Including Sexual Harassment and Public Indecency and Voyeurism – Sexual harassment is conduct of a sexual nature or with sexual implications, which interferes with a person’s status or performance by creating an intimidating, hostile or offensive educational or working environment. This conduct may include, but is not limited to, the following: inappropriate and unwanted touching; the display of sexually explicit or suggestive materials; use of sexually explicit or suggestive language or gestures; and subtle pressure for sexual activity, as well as demands for sexual favors or physical assault. Public indecency refers to open and notorious actions which are offensive to common propriety, e.g., public sexual intercourse. Sexual misconduct is also a violation of Title IX. See New College of Florida Regulation 3-4018 regarding Sexual Discrimination/Harassment for specifics about procedures for investigation, adjudication, remedial measure and related matters.
u) Domestic/Relationship Violence – Assault or battery to a person who is a relative, spouse, boyfriend, or girlfriend of the student. This can occur without regard to the gender of the victim or the student in question.
v) Disruptive Conduct – Actions that impair, interfere with or obstruct the orderly conduct, processes and functions of the College. Disruptive conduct shall include, but not be limited to the following: Interference with freedom of movement of any member or guest of the College; Impeding or interference with the rights of others to enter, use or leave any College facility, service or scheduled activity, or to carry out their normal functions or duties; Interference with academic freedom and freedom of speech of any member or guest at the College; or Threats of Violence – An intentional threat by word or act to do violence to another person, and doing some act which creates a well-founded fear that such violence is imminent. Breach of Peace, such as causing a disturbance or being unruly.
w) Violent Misconduct – When one person actually and intentionally touches or strikes another person against his/her will, or intentionally causes bodily harm.
x) Sexual Battery/Rape – According to Section 794.011(1)(h), Florida Statutes, sexual battery is the “Oral, anal or vaginal penetration by union with a sexual organ of another or anal/vaginal penetration by another object.” The act is performed against the victim’s will or without her/his consent. An individual who is mentally incapacitated, asleep or physically helpless or unconscious due to alcohol or other drug consumption is considered unable to give consent. The same definition applies regardless of whether the assailant is a stranger or an acquaintance or a group of individuals. The type of force employed may involve physical violence, coercion or threat of harm to the victim. Date or acquaintance rape is the sexual battery of an individual by someone the victim knows. Group or gang rape is the sexual battery of an individual by multiple perpetrators. Sexual battery/rape is also a violation of Title IX. See New College of Florida Regulation 3-4018 regarding Sexual Discrimination/Harassment for specifics about procedures for investigation, adjudication, remedial measure and related matters.
y) Underage Zero Tolerance – As referenced in Section 322.2616, Florida Statutes, the State of Florida prohibits persons under the age of 21 from having a breath-alcohol level of 0.02 percent or higher and to drive or be in actual physical control of a motor vehicle. Such violations shall result in the State suspending one’s license and referral to the student disciplinary process. See New College Regulation 6-3004 for specifics regarding level of offenses and sanctions.
z) Disorderly Intoxication – No student shall be publicly intoxicated to the point of being unruly, causing a disturbance, or endangering the safety of himself/herself or another person or property. See New College Regulation 6-3004 for specifics regarding level of offenses and sanctions.
aa) Violation of New College of Florida Alcohol and Other Drug Regulation 6-3004.
bb) Inappropriate Conduct at College-sponsored Events – Students are expected to govern their behavior at College-sponsored events and conduct themselves within the guidelines of the Student Code of Conduct.
cc) Violation of Residence Hall Policies as set out in student housing contracts.
dd) Bikes/Skateboards/Rollerblading – Riding a bicycle, skateboard, or rollerblades within an area on campus where there are signs posted that such actions are strictly prohibited is cause for referral to Office of Student Affairs.
ee) Violation of New College of Florida traffic rules and regulations.
ff) Violation of any federal, state, or local law, ordinance, rule or regulation, including but not limited to the rules, regulations, and written policies of the Florida Board of Governors and New College of Florida.
gg) Violation of probation – Failure to abide by conditions of probation.
hh) Obstruction of Student Judicial Process – Acts that disrupt the College judicial process, including attempting to coerce or influence a person in order to discourage their participation in any judicial proceeding. Such acts shall include, but may not be limited to:
- Failure to appear at an official College hearing when proper notification has been provided;
2. Knowingly falsifying, distorting or misrepresenting information before a judicial proceeding;
3. Deliberate disruption or interference with the orderly conduct of a judicial proceeding;
4. Knowingly initiating a complaint/referral without cause;
5. Use of threats, coercion, or intimidation to discourage proper participation or use of the judicial process;
6. Attempting to influence the impartiality of a member of the judicial process prior to or during the course of the judicial proceeding;
7. Harassment or intimidation of any participant in the judicial process.
- Misbehavior of Guests – When a student invites a guest to the campus, the student is either responsible for being physically present while the guest is on campus or the visitor must have an authorized, current College guest card. Students are responsible for their guests’ conduct. Students will be held accountable for any actions or conduct of their guests that are in violation of this Code. In response to the COVID-19 pandemic, residential suites and rooms may not have guests/visitors in private suites/bedrooms. Only assigned students are permitted in their assigned location. Violations of this policy may result in the immediate cancellation of a students housing contract with no refund option.
ii) In compliance with the College’s Solicitation Policy, New College of Florida prohibits solicitation, sales, or door-to-door canvassing by students or non-students on college property except with permission of the Dean for Student Affairs or designee. No concession for profit or other commercial business will be operated on college property without the written permission from the Vice President for Finance. For more information on this policy contact the Student Activities and Campus Engagement Office.
jj) Students are not permitted to keep any pets except as provided in this section. Students may keep small fish in individual rooms, provided the equipment is properly maintained. Each resident is limited to one twenty gallon fish tank. No other pets are allowed in any part of the residence hall unless outlined by a recommendation from the Student Disability Services. Violations of this rule will result in removal of the pet and a $100.00 fee (per day), plus any cleaning and fumigation charges, and may result in cancellation of the Contract. Students found with unregistered pets may forfeit their right to apply for emotional support animals for one year. Students may NOT allow a guest’s pet into the residence halls. Students will be charged a $100.00 fee (per day) for such violations. Pets left alone for 24 hours may be turned over to the appropriate authorities off campus. Students may not field dress any animals on campus.
(6) Student Conduct Process and Procedures
[See section (7) of this document for Academic Dishonesty Process and Procedures.]
- a) Filing a Complaint.
- Official complaints must be in writing. Verbal complaints can be made but may be dealt with informally, rather than following the procedure outlined below.
2. Any member of the College community may file a complaint against a student asserting a violation of the Student Code of Conduct. Complaints must be filed in writing with the Office of Student Affairs, (Hamilton Classroom 001, New College, 5800 Bay Shore Road, Sarasota, FL 34243) within a reasonable time following the discovery of the violation. Complaints may also be filed through an online form found at https://www.ncf.edu/campus-life/student-conduct-services/reporting-system/. In no event may a complaint be filed later than six (6) months after the time that the event was discovered, or reasonably should have been discovered, except in extraordinary circumstances. A complaint must include the following information:
- The name, address, telephone number, and email address of the person filing the complaint.
b. The name of the student or students alleged to have committed the violation, and, if known, their address, telephone number, and email address.
c. A statement of the provision or provisions of the Code that have been violated.
d. The date when the violation occurred.
e. A summary of the conduct or the essential facts asserted to violate the Code.
f. The signature of the person filing the complaint.
- The Office of Student Affairs shall investigate all complaints. Within five (5) business days of the filing of a complaint, the Dean or designee shall determine whether there are reasonable grounds to believe that a violation of the Code has occurred. If it is determined that reasonable grounds exist, pre-hearing procedures will be initiated. At this point the College becomes the Complainant/Reporting Party throughout the student conduct process.
4. If at any point the Dean or designee determines that charges are not warranted or that insufficient evidence exists to continue, the charges may be withdrawn. In the event charges are withdrawn, the student shall be notified via mail and email within two (2) business days of the decision.
- b) Pre-hearing Procedure.
- The Dean or designee shall appoint a Student Conduct Officer. The Student Conduct Officer shall be a member of the faculty, administration, or the Division of Student Affairs.
2. The Student Conduct Officer will email a written notice of the charges to the Respondent/Responding Party. Failure to respond to a written notice of charges is a violation of the Code and may result in additional charges. The notice will also remind the Respondent/Responding Party of how to access the Code so that the student can understand the procedures that will be followed. The written notice of charges shall include a statement of the essential facts constituting a violation of the Code.
3. The Student Conduct Officer will conduct a preliminary meeting with the Respondent/Responding Party charged with violation of the Code. The meeting shall be conducted within five (5) business days of the date that the written notice of charges is mailed to the Respondent/Responding Party unless the Respondent/Responding Party provides documentation of extenuating circumstances preventing the Respondent/Responding Party from meeting with the Student Conduct Officer within five (5) business days of the notice being emailed to the student. The preliminary meeting has two purposes:
- To review the alleged violations and charges, the Code of Conduct, the hearing options and process, possible sanctions, as well as to answer any questions the Respondent/Responding Party may have, and
b. To give the Respondent/Responding Party the option of acknowledging responsibility for the alleged violation and to accept the sanction proposed by the Student Conduct Officer in accordance with the Code or to contest responsibility and/or the sanction through the hearing process. The decision of the Respondent/Responding Party shall be confirmed in writing.
- Respondents/Responding Parties can choose to have an advisor of their choice present at the preliminary meeting with the Student Conduct Officer. The advisor must be a member of the College community. College employees who have a potential conflict of interest may not serve as an advisor to the Respondent/Responding Party. The advisor can speak with the Respondent/Responding Party during the course of the preliminary meeting, but cannot speak for the student, act as attorney or otherwise participate in the meeting.
5. The Respondent/Responding Party and the Respondent’s/Responding Party/s advisor, if any, shall have the right to inspect all of the information that will be presented during the Community Board hearing at least three (3) business days before the hearing. The College also has the right to review any information the Respondent/Reporting Party intends to use at the hearing at least three (3) business days before the hearing.
6. The Dean, in consultation with the President, is authorized to institute interim measures including, but not limited to, removal from on-campus housing, restrictions on attending classes, restriction on attending on-campus activities and, when appropriate, suspension from the College if, in their judgment, the student’s continued presence or use of privileges at the College pending the outcome of proceedings, is likely to cause harm to members of the College community. Any interim suspension shall be based upon information gathered in the initial stage of the investigation of student misconduct. Students issued an interim suspension must be provided an expedited emergency hearing within 48 hours of the preliminary hearing conducted by the Student Conduct Officer.
- c) Hearing Procedures.
- Composition of Community Board:
- Each specific Community Board will consist of six members, three students and three full time, regular members of the faculty or staff, drawn from the available pool of Community Board members who have been vetted and trained annually. A Chair will be selected by the members for each hearing.
b. No member of the Board may have a conflict of interest in the proceeding, he/she will not be eligible to serve. The Complainant/Reporting Party or the Respondent/Responding Party may request that any member of the Board step down when a conflict of interest exists.
c. The Student Conduct Officer shall advise the Community Board during the hearing and, if necessary, provide the tie-breaking vote when the Board decision is evenly split concerning a Respondent’s/Responding Party’s responsibility or sanction.
- All Community Board hearings shall be conducted within fifteen business days of the Respondent’s/Responding Party’s request for a hearing, unless extenuating circumstances require an extension of no more than fifteen additional business days. The Respondent/Responding Party and Complainant/Reporting Party shall be given no less than three (3) business days’ notice of when and where the hearing will be scheduled. If a Respondent/Responding Party fails to appear without justification, the Board may continue in the Respondent’s/Responding Party’s absence.
b. At the start of the hearing the Student Conduct Officer will announce that the proceedings will be recorded and then turn the proceeding over to the Chair.
c. Board members shall introduce themselves and individually declare that they have completed the requisite Community Board training.
d. The Chair reads the charges against the Respondent/Responding Party and asks the Respondent/Responding Party to state for the record whether the Respondent/Responding Party accepts responsibility for each charge.
e. After the Respondent’s/Responding Party’s response to the charges, the Complainant/Reporting Party will make a statement to substantiate the allegations and provide any relevant documentation or evidence other than witness testimony. Following the Complainant’s/Reporting Party’s statement the Respondent/Responding Party will be allowed to make a statement refuting or contextualizing the information provided by the Complainant/Reporting Party and provide any relevant documentation or evidence other than witness testimony. The Respondent/Responding Party may not be forced to present testimony that is self-incriminating. However, the College is not required to postpone disciplinary procedures or actions pending criminal prosecution.
f. Following the statements and presentation of evidence by each party, the Complainant/Reporting Party will present any witnesses to the alleged violation(s) and ask questions of them. The Respondent/Responding Party will then be permitted to ask questions of those witnesses. After all of the Complainant’s/Reporting Party’s witnesses have been questioned by both parties, the Respondent/Responding Party may call witnesses and ask questions of them. The Complainant/Reporting Party shall be permitted to ask questions of each of the Respondent’s/Responding Party’s witnesses. Witnesses are only to appear when they need to testify.
g. The Complainant/Reporting Party shall then be allowed to make a closing statement summarizing the evidence presented demonstrating that the Respondent/Responding Party violated the Code of Conduct. Then the Respondent/Responding Party shall be allowed to make a closing statement summarizing the evidence presented demonstrating that the Respondent/Responding Party did not violate the Code of Conduct.
h. After hearing all relevant testimony and reviewing all relevant evidence the Board shall determine by majority vote whether it believes the Respondent/Responding Party has violated the Code. If the Board determines that it believes the Respondent/Responding Party is responsible, then it shall meet in private to recommend, again by majority vote, an appropriate sanction in accordance with the Code. The Board’s findings will be submitted to the Associate Dean of Student Affairs or designee in writing within 24 hours of the decision being reached. The findings may include dissenting opinions, if any.
i. All hearings will be closed to spectators.
j. If a hearing involves more than one Respondent/Responding Party, the Dean or designee shall determine whether hearings concerning each Respondent/Responding Party will be conducted separately or jointly. The determination shall be based upon consideration of the fairness of the proceeding to all of the parties. If conducting hearings jointly will prejudice any of the Respondents/Responding Parties, the hearings shall be conducted separately.
k. Questions and answers from Complainant/Reporting Party, Respondent/Responding Party and witnesses shall all be addressed to the Board, not asked directly. Civility and maturity are expected from all parties. The Complainant/Reporting Party, the Respondent/Responding Party, as well as members of the Community Board, will have the opportunity to ask questions.
l. No information that is not pertinent to the charges will discussed or considered at the hearing. Only after a decision about whether the Respondent/Responding Party is responsible has been reached can past behaviors be considered by the Board with respect to appropriate disciplinary sanctions.
m. The burden of proof is on the Complainant/Reporting Party. The standard of proof is “preponderance of evidence” and “more likely than not”. The question that the Board should consider is whether it is reasonable to conclude from the information submitted that the Respondent/Responding Party committed the offense for which the Respondent/Responding Party has been charged. This burden differs from the criminal law standard of proof “beyond a reasonable doubt.” Accordingly, the Respondent/Responding Party is found “responsible” or “not responsible,” as opposed to guilty or not guilty.
- Emergency Hearings. The Student Conduct Officer for expedited emergency hearings will be either the Dean or the Senior Associate Dean of Student Affairs.
- d) Post-Hearing Procedures
- Within two (2) business days after receiving the Board’s findings and recommendations, the Senior Associate Dean or designee will review and decide whether to adopt, modify, or reject the Board’s recommended decision and sanctions. If there are any differences between the recommendations of the Board and the decision of the Senior Associate Dean, such variance from the recommendation shall be explained in writing and presented to the Respondent/Responding Party within that two (2) business day period.
- The Respondent/Responding Party may appeal the decision of the Senior Associate Dean to the Dean of Student Affairs within five (5) business days of the Senior Associate Dean’s decision. The appeal must be in writing and must clearly state the grounds for the appeal. The entire record of the initial hearing will be considered on appeal. The Dean is authorized to contact any participants from the initial hearing for clarification. In considering appeals, the Dean shall determine whether proceedings of the Community Board were conducted fairly and in conformance with the Code, and whether the decision was based upon substantial information, that is, whether there were facts in the case sufficient to support the decision of the Board. The decision of the Dean will be rendered within five (5) business days of receipt of the appeal. The Dean may uphold, amend or overrule the decision of the Senior Associate Dean. Additionally, if appropriate, the Dean may direct that a new hearing be conducted. The decision shall be in writing. A copy will be given to the Respondent/Responding Party and a second copy will be filed in the Dean’s office. The Dean’s decision shall be final.
- e) A Respondent/Responding Party shall remain eligible to attend classes and College activities pending the College’s disciplinary decision and until any appeal is concluded, except as set forth below:
- In cases where the President or President’s designee determines that the health, safety, or welfare of the Respondent/Responding Party or a member of the College
community is involved, the Respondent/Responding Party may be temporarily suspended from classes and/or university activities.
2. In cases where the sanction(s) determined by the College official(s) in the disciplinary decision include either suspension or expulsion, the Respondent’s/Responding Party’s privileges at the College, including the ability to attend classes and engage in College activities may be revoked.
3. If a Respondent’s/Responding Party’s privileges are temporarily suspended or revoked as described in this paragraph, but the Respondent/Responding Party is subsequently found not responsible for the violation, the College shall:
- Correct any record of the change in enrollment status in the Respondent’s/Responding Party’s permanent records and reports in a manner compliant with state and federal laws; and
b. Refund to the Respondent/Responding Party a pro rata portion of any charges for tuition and out-of-state fees, as appropriate, if the temporary revocation or suspension of the student’s ability to attend classes lasts for more than ten (10) school days.
f). Sanctions. Sanctions shall be commensurate with the offense with consideration given to any aggravating or mitigating circumstances. The Board may take into consideration past sanctions for similar infractions. When imposing sanctions, the Board can review the Responden’s/Responding Party’s past disciplinary file and take into consideration past relevant sanctions. The student’s past disciplinary file should not be consulted until the Board has determined whether the Respondent/Responding Party is “responsible” or “not responsible.” Past behavior must be as documented in the student’s discipline file. Any of the following sanctions, or combination of sanctions, can be imposed on a student, group of students, or student organization. Students who are found “not responsible” are not subject to further sanctions.
- Expulsion – Permanent termination of a student’s privilege to attend the College, including trespass on campus. In cases where the student resides on campus, the student will be given reasonable time to vacate the residence halls (e.g., 24-48 hours). During the period of the expulsion, all of the student’s contact with College departments and services must be through the Dean of Student Affairs.
2. Suspension – Termination of a student’s privilege to attend the College for a specific period of time, including trespass on campus. In cases where the student resides on campus, the student will be given reasonable time to vacate the residence halls (e.g., 24-48 hours). During the period of the suspension, all of the student’s contact with College departments/services must be through the Dean of Student Affairs. When returning from suspension, a student must re-apply for admission.
3. Exclusion from the Residence Halls – permanent or temporary termination of the student’s privilege to live in the New College Residence Halls. In cases where the student currently resides on campus, the student will be given reasonable time to vacate the residence halls (e.g., 24-48 hours). During the period of the Residence Hall expulsion, the student is in effect trespassed from using any of the Residence Halls, attending social gatherings in and around the halls, visiting friends or acquaintances in the halls or using the residence hall facilities or the residential life’s staff services.
4. Disciplinary Probation – An official warning that the student’s continued enrollment depends upon the maintenance of satisfactory citizenship during the period of disciplinary probation. A favorable recommendation to outsiders normally will not be furnished during the period of disciplinary probation. When disciplinary probation is imposed as a sanction, the student should be advised of the consequences of violation of the disciplinary probation. In the event disciplinary probation terms or conditions are violated, the Dean or designee will impose the consequences of the disciplinary probation violation.
5. Restrictions and behavioral contracts – Conditions imposed on a student that specifically dictate and limit the future presence on campus and participation in College-related activities. The restrictions involved will be clearly identified and can include a restraining order forbidding the Respondent/Responding Party from all contact with individual members of the College community. Restrictions also can include denial of the privilege to operate a motor vehicle on campus, denial of participation in certain activities/events/organizations, denial of access to use of College services, and denial of presence in certain buildings or locations of campus.
6. Involuntary withdrawal – College withdrawal of student from enrollment and student status.
7. Restitution and/or fine – A set monetary fee or payment for injury in cases involving theft, destruction of property, etc.
8. Other appropriate educational sanctions, such as community service hours, educational programs, written assignments, counseling, and evaluation.
9. Trespass – Restriction from a specific area on campus.
10. Reprimand – a letter which makes the incident a matter of record in the student’s college file.
11. Warning – an oral reprimand.
- g) Time Frames. Minor deviations in any time frame, time period, or time limitation set out in the Code are acceptable if they are not prejudicial to the College or the student. However, any deviation from the time frame shall be both noted and explained in the record.
- h) Status of Written Decisions or Appeals. Complaints, written decisions of the Board, and written decisions in appeal proceedings and any other written material submitted with regard to student conduct proceedings shall be treated as student records subject to confidentiality requirements of federal and State of Florida law. The records of Student Code of Conduct proceedings shall be kept separate from a student’s academic records and maintained by the Office of the Dean of Student Affairs in a secure file. These records shall be destroyed ten years after the student’s termination of enrollment at the College.
(7) Academic Dishonesty and Disruption of Academic Process
- a) Plagiarism: Plagiarism is defined as “literary theft” and consists of the unattributed quotation of the exact words of a published text, or the unattributed borrowing of original ideas by paraphrase from a published text. On written papers for which the student employs information gathered from books, articles, web sites, or oral sources, each direct quotation, as well as ideas and facts that are not generally known to the public at large, or the form, structure, or style of a secondary source must be attributed to its author by means of the appropriate citation procedure. Only widely known facts and first-hand thoughts and observations original to the student do not require citations. Citations may be made in footnotes or within the body of the text. Plagiarism also consists of passing off as one’s own segments or the total of another person’s work.
- b) Cheating: Cheating is defined as follows: (a) the unauthorized granting or receiving of aid during the prescribed period of a course-graded exercise: students may not consult written materials such as notes or books, may not look at the paper of another student, nor consult orally with any other student taking the same test; (b) asking another person to take an examination in his/her place; (c) taking an examination for or in place of another student; (d) stealing visual concepts, such as drawings, sketches, diagrams, musical programs and scores, graphs, maps, etc., and presenting them as one’s own; (e) stealing, borrowing, buying, or disseminating tests, answer keys or other examination material except as officially authorized, research papers, creative papers, speeches, etc.; (f) stealing or copying computer programs and presenting them as one’s own. Such stealing includes the use of another student’s program, as obtained from the magnetic media or interactive terminals or from cards, print-out paper, etc.
- c) Procedures for Handling Student Violations Involving Alleged Academic Dishonesty and Disruption of Academic Process:
- An apparent violation of academic honesty is handled initially by the instructor, who will discuss the incident with the student. The student may request a meeting with his/her contract sponsor and the instructor to discuss the incident further. The instructor should contact the student’s contract sponsor and the Dean of Studies to inquire whether the student has engaged or allegedly engaged in academic dishonesty in the past.
2. If the instructor decides, after the procedures in step (1) above, that further action is warranted, he or she will inform the student that the issue is being referred to the Dean of Studies.
3. The Dean of Studies may meet with the faculty member(s) and/or the student to resolve the issue or may convene a hearing board consisting of an equal number of students and faculty. The hearing board shall review evidence, hear witnesses, and consider all related matters. The Dean of Studies will provide the student with no less than 5 days’ notice prior the hearing. The Respondent/Responding Party may have an advisor present, at the Respondent’s/Responding Party’s own cost. If scheduling difficulties arise due to the availability of said advisor, the hearing will proceed regardless.
4. The hearing board will provide the Dean of Studies with its determination of responsibility and recommendation for sanction. The Dean of Studies will consider the recommendation and impose the appropriate sanction.
5. If found responsible, the Respondent/Responding Party may appeal the Dean of Studies’ decision to the Provost. The appeal must be in writing, state with specificity the grounds for appeal, and be within 5 days of receiving the Dean of Studies’ decision.
6. In the event of an appeal, the decision of the Provost shall be final.
Provisions of this Code shall be construed in order to enhance the mission of the College.
Specific Authority: Article IX, Section 7 (b) and (c), Constitution of the State of Florida; Regulation Development Process established by the Florida Board of Governors; Resolutions of the Florida Board of Governors adopted January 7, 2003, and July 21, 2005; Sections 1001.74(4), (10)(e), 1006.60, Florida Statutes.
History: Originally adopted 1-28-04 as Rule 6C11-6.001, Florida Administrative Code, Revised November 15, 2007. Revised 7-30-0; 5-15-10; 11-4-11. Revised and renumbered 3-7-201. Revised 6-11-16.