How-Tos

Working off campus?  You’ll need to login to access the Cook Library resources.  Use your NCF identification/library number in the box that says “Library ID.” This number can be found on the front of your New College ID Card or Community Borrower Card.

New College patrons connect to research databases and ejournals from off campus using USF’s remote access.

Log in using your 14-digit Library ID and password, since you do not have a NetID.  Your library ID is your LIB #, which starts with 211… (don’t worry that USF uses a number that starts with 205 — your 211… number will work!)  Your password is the month and day of your birth.  Enter MMDD — e.g. enter 0205 for February 5th.

You can watch this video to see how to log in for full access and learn more about searching the databases.

If you have any difficulties connecting from off-campus, contact the library at 941-487-4305 or library@ncf.edu

UBORROW

UBORROW is a service offered by Florida’s public state university and college system libraries.  UBORROW allows Florida college and university students, staff and faculty to borrow materials from participating libraries.

  • You must have an account that is current and in good standing
  • You can borrow eligible items for 45 days
  • If not needed by another patron, you can renew your item once, for an additional 30 days.

More information about UBORROW is available here.

ILLiad

The ILLiad service connects you to library resources all over the world.  In addition to books not available through UBORROW, you can request articles and book chapters.  Go to myncf.ncf.edu (NCF portal) and look for the ILLiad button.  First time users will need to create an account, including their contact information.

Theses are available in the Digital Repository

Click here to submit your thesis.

Library Circulation Policy

All patrons must present current ID to borrow or renew circulating materials.

  • For current and emeritus NCF and USF SM faculty, all Cook Library books check out for the academic year.
  • For current NCF and USF SM students, all Cook Library books check out for one semester.
  • For all other patrons, the check-out period for Cook Library books is 3 weeks.  
  • For all patrons, media items check out for 7 days.

Renewals may be requested in person or electronically via Cook Library Catalog for material from Jane Bancroft Cook Library.  Materials already requested by another patron may not be renewed.

  • Books should be returned in the BOOK DROP at the Service Desk.  Also, for your convenience, there is a Book Drop outside the back door of the library, available 24 hours a day.
  • Media items must be returned to directly to the Service Desk, not to another location.
  • Interlibrary Loan books must be handed to a staff member at the Service Desk.

The fine for overdue library books and media items is 25 cents per day per item, beginning the day following the due date. The fine will increase by 25 cents per item for each day to a maximum of $10.00 per item.  The fine for overdue reserve items is 25 cents per hour per item, beginning the hour following the time due.  The fine for overdue reserve items will increase by 25 cents per item for each hour to a maximum of $10.00 per item.  Overdue items should be returned to the Service Desk. The fine should be paid at the START Center.  Book replacement charges will be billed through the START Center and must be paid at the START Center.

The patron will be billed $100.00 or the cost to replace the lost or irreparably damaged material if greater than $100, plus a $5.00 administration fee, and the amount of the overdue fine, if any. The $100 replacement fee includes the cost to process the replacement material. The library does not accept replacement items in lieu of payment of fees. Should the item be found, a credit will be issued for the price of the item and processing fee. The fine is not refundable. If an item is not reported lost, the fine will accumulate at 25 cents per day until the maximum fine of $10.00 is reached. The book will then be declared lost and the patron billed for the price of the book and the $10.00 overdue fine.

To protect the privacy of library patrons, names of individuals or details concerning the materials they may have checked out is privileged information and not available to the public.

Patron Category Loan Period  Maximum Items Allowed Renewals Hold/Recalls Allowed? Access to ILL Services? Access to Reserve/E-Reserve?
New College/USF SM Students Semester End Due Date 50 3 Y Y Y
New College/USF SM Faculty End of Spring Semester Due Date 100 3 Y Y Y
New College/USF SM Staff Semester End Due Date 20 3 Y Y Y
Community Borrowers 3 Weeks 6 0 N N N

Interlibrary Loan (ILL) Access and Policy

This service is available to all currently enrolled New College students, staff, and faculty. Providing your 14 digit NCF ID number (begins with either 205 or 211) on the form certifies your eligibility.

First-time ILLIAD users must register in order to access the database.  Registration provides the following benefits:

  • you will not have to supply personal information again when making future requests;
  • your e-mail and regular mail addresses are placed on file with Interlibrary Loan enabling us to promptly communicate with you; and
  • specifying a unique username and password will provide secure access to information about current and past ILL requests.

During registration, you will be asked to choose a Username and Password. You will use this Username and Password when logging on to the ILLiad system in the future. Given their importance, you may wish to make a note of your user name and password and retain them in a safe location. Here are a few tips:

  • user name: choose anything you like, such as your name, abbreviations, or an alphanumeric code;
  • password: Choose anything you like, but we recommend that you follow good security practice and choose a password that is different from those you use to access other systems. ILLiad will encrypt your password, so it will remain secure. Only you will know your password.

Other information needed for registration:

  • You must specify your home campus as new College when registering to use ILLiad.
  • If you specify a campus address as your address of record, please be certain that you provide the accurate mail code.
  • All patrons must provide an email address for notification purposes.

Typically, material owned by one of the USF campuses is available within 3-5 business days (assuming the material is on the shelf and not checked out to another patron).

When it is necessary to obtain materials from non-USF institutions, the wait is approximately 2-4 weeks. Your request is processed within 24-hours of receipt — the delay is incurred while awaiting action by the lending library, over whom we have no control.

When materials arrive, we immediately send an email message to ensure prompt notification.

 

Articles

Electronic articles will be sent to your ILLiad account. They can be accessed for 30 days. You may print them.

Patrons providing a campus address will receive print articles via campus mail should they choose to do so. Patrons lacking a campus address may collect their articles at the Service Desk.

Loans

Incoming loans are held at the library’s Service Desk under your last name. A current NCF ID card is absolutely necessary to check-out ILL materials — no exceptions. Each lending library has the right to restrict the use of materials to “in-house use only”. This may be due in part to rarity, frailty or other extenuating circumstances.

Returns

Materials borrowed must be returned to the Service Desk of your home campus library. Do not use book drops–this includes book drops inside the building proper. Do not remove the band/label from the item you have borrowed. Understanding these distinctions is a matter of adhering to the instructions on the informational band/label and this policy statement. It is your responsibility to observe and adhere to these restrictions. Failure to adhere to the lending library’s rules may jeopardize YOUR future borrowing privileges.

Loan Periods

Loan periods vary and are assigned by the lending institution. Additionally, materials are subject to recall by the lender at any time. Overdue fines on borrowed materials are particularly steep (see below). It is your responsibility to be aware of your material’s due dates.

In most cases, patrons will have a three (3) week loan period; no renewals are permitted. However, the lending institution may restrict loan periods and/or conditions of use (e.g. library use only, etc.). We must abide by these conditions.

Overdue Fines and Penalties

Interlibrary Loan is a privilege that relies heavily on a good relationship with the lending libraries. Late return of books can damage our relationship with the lending libraries and jeopardize our ability to borrow items in the future. The following will occur when materials are overdue:

  • Three (3) days overdue: email notification is sent to you;
  • Five (5) days overdue: another email notification is sent to you;
  • Seven (7) days overdue: you are blocked from using ILLiad, ALL library privileges are blocked, and you are billed a non-refundable $10.00 overdue fine.  (Note: for UBorrow overdues your library privileges are blocked and you are billed a non-refundable $10.00 overdue fine at forty (40) days overdue.)  Once the loan is returned and the fine paid, your privileges will usually be restored, except for repeat offenders (see below).
  • Thirty (30) days overdue: you are billed for the items replacement cost as determined by the lending library. All replacement costs are non-refundable and all library privileges are revoked until fines are paid.
  • Repeat offenders: Interlibrary loan service may be suspended to individuals whose borrowing privileges have been blocked more than once. Suspension may remain in effect for a semester. Patrons who have been suspended may request re-instatement of privileges by petitioning library administration.

Please understand that compliance with an item’s due date is your responsibility. Any attempts we make to contact you are a courtesy and our failure to do so does not release you from your responsibility to return the materials on time.

The NCF Library adheres to a National Interlibrary Loan Code (1993) that places some restrictions on the materials we can borrow. We do not borrow the following:

  • textbooks used in course work;
  • non-circulating materials (reference books, rare books, etc.);
  • items that will be placed on reserve;
  • periodicals (i.e. entire issues);
  • genealogical materials;
  • computer software;
  • non-circulating theses and dissertations; and
  • items available in our collection or accessible electronically to NCF patrons

Due to the heavy demand for audiovisual material, videos will only be available for pickup for a short period of time (approximately 5 days) and will be lent to patrons for a similarly abbreviated time period, not to exceed 7 days without prior arrangements.

We work very hard to minimize your wait for needed materials, but you can assist in several important areas:

  • do not use abbreviations unless the source of the citation uses them;
  • obtain complete citations from standard bibliographic sources (i.e. indexes, bibliographies, library catalogs, etc.) and make a note of the source in your request; and
  • check the library catalog first — the number one reason for unnecessary delay is that the material is owned by the Cook Library.

While there is normally no cost to you, please keep in mind that we do incur costs on many items. Articles provided by commercial document delivery services (the speediest means available) typically cost from $18-23.00 each. Book loans average $7.00 each but may rise to over $50.00 per loan from some institutions.

No, but please remember that book loan periods are limited to 21 days with an option to re-request; schedule your research accordingly.