Financial Aid Programs

New College of Florida’s financial aid program sources include federal, state, and institutional funding. Financial aid may be provided in the form of scholarships, grants, loans, and/or employment opportunities.  All grant assignments are based upon need. Scholarship funding may not be available to students who enter in the spring term.

Scholarships

New College of Florida Scholarship:  These scholarships are funded by New College of Florida and the New College Foundation.  Prospective Students: Please note that renewable scholarship funding is automatically considered for eligible students—admitted students who are US Citizens or Permanent Resident Aliens, and admitted international students seeking the F-1 student visa. There is no separate application form for you to file. Scholarship funding typically is not available to students who enter in the spring term

Florida Bright Futures Scholarship:  The Florida Bright Futures Scholarship (BFS) Program provides three types of lottery- funded scholarships to reward Florida high school graduates for academic achievement. The Florida BFS Program is administered by the State of Florida, and comprises the following three awards:

·          Florida Academic Scholars Award

·          Florida Medallion Scholars Award

·          Florida Gold Seal Vocational  Scholars Award

For further information on the Florida Bright Futures Scholarship Program, call 1-888-827-2004 (toll-free), or visit the BFS website for detailed eligibility information.

Other State of Florida Scholarships:  For information on other State of Florida scholarships, visit the website for Florida’s Office of Student Financial Assistance.

Grants

If you are a US Citizen, US Permanent Resident Alien, or qualified non -resident alien, New College of Florida will meet a percentage of need, as defined by federal methodology, with gift aid. To help determine your eligibility, please complete the Free Application for Federal Student Aid (FAFSA); the priority deadline for need-based funding consideration is February 15 for new incoming students, March 1 for returning students. All grant assignments are based upon need.

Federal Pell Grant:  This grant is funded by the federal government, with eligibility determined by the Department of Education on the basis of information provided on the FAFSA.

Federal Supplemental Opportunity Grant: This grant is funded by the federal government, with eligibility for all Pell Grant recipients.

Florida Student Assistance Grant: This grant is funded by the State of Florida and available to Florida students who demonstrate substantial financial need. Eligibility is determined by the Florida Office of Student Financial Assistance (OSFA) on the basis of information submitted on the FAFSA.

Loans

Federal Direct Student Loan: Eligibility is determined by New College, based on the information provided on the FAFSA. Loan funds are provided by the US Department of Education. Entrance counseling and exit counseling are required for all federal direct student loans.  Repayment begins six months after you cease to be enrolled in school at least half time.  (All New College students enroll full time.)  Loans are either subsidized or unsubsidized.  A subsidized loan is awarded on the basis of need, and the federal government pays all interest on the loan until the student enters repayment. An unsubsidized loan is not based on financial need, and the student is responsible for all interest associated with the loan.

Federal regulations limit students’ annual borrowing amount, as well as their aggregate (total) amount. Beginning in July 2013, federal regulations placed a limit on the total lifetime number of years a first-time borrower can receive Direct Loan funding (150% of the length of the student’s current degree program).  For example, a first-time borrower starts and finishes a two-year AA program in three years, then transfers to a four-year degree program.  The student could not borrow more than three more years of Direct Loans in the four-year degree program (6 years = 150%).  If you are an independent student as determined by the FAFSA, or a dependent undergraduate whose parents are unable to borrow under the Parent Loan for Undergraduate Students (PLUS) program, you may be eligible to borrow additional amounts under the unsubsidized Federal Direct Student Loan program. Contact the Office of Admissions and Financial Aid for additional information.

PLUS Loan: The Parent Loan for Undergraduate Students (PLUS) is not included as a component of the financial aid package, but is available to families who wish to borrow to finance all or a portion of their Expected Family Contribution. The PLUS loan is a non -need based federal program that enables parents with good credit histories to borrow to pay the educational expenses of their dependent college students.

Parents may borrow up to the Cost of Attendance minus any other financial aid. Repayment begins within 60 days of disbursement with a maximum repayment period of 10 years. There is no federal interest subsidy on the PLUS Loan.

Alternative Loan: Alternative loans are loans from a lending institution; they are not a part of the federal government guaranteed loan programs. Alternative loans are more expensive than federal government loans and should be used only when all other options have been exhausted. It is important for you to check with a New College financial aid counselor for all federal loan programs and possibilities before you borrow from an alternative loan program.  Most alternative loans require a good credit history and/or a credit worthy co-signer. An alternative loan is not based on need. Students may borrow up to the Cost of Attendance minus any other financial aid.

Employment

Work study is not included as part of an initial financial aid package; however, limited work study funds may be available. Students interested in work study should contact the Office of Admissions and Financial Aid to inquire about fund availability and their eligibility for this type of aid.

New College Work Study: This employment program is administered by New College of Florida and awarded on the basis of financial need.  Students may seek jobs on campus through a variety of offices. Eligibility is determined on the basis of information provided on the FAFSA.

Federal College Work Study: This employment program is administered by New College of Florida and awarded on the basis of financial need. The program is funded by the federal government and New College of Florida. Students may seek jobs on campus through a variety of offices. Eligibility is determined on the basis of information provided on the FAFSA.

Applying for Financial Aid

The Free Application for Federal Student Aid (FAFSA) is New College’s application for need-based aid consideration.

For maximum eligibility, the ideal time to apply for need-based funding is January.  Prospective students must receive an offer of admission to NCF before financial aid can be offered.  The financial aid application process must be completed each academic year by continuing students. (Payment of fees will be required at the end of the first week of classes if the financial aid process is incomplete.)

Priority Deadline - February 15 for students applying to enter New College in the fall, March 1 for returning students. The application will remain in effect for both the fall and spring semesters. Students who did not apply for the fall semester may still apply for the spring.

1.      Register for a PIN at www.pin.ed.gov. This must be done by the student (and at least one parent if the student is younger than 24 years of age) in order to provide an electronic signature on the FAFSA.

2.      Download the worksheet and complete the FAFSA online at www.fafsa.gov (NCF Code 039574).

3.      Review the Student Aid Report (SAR). Within 1 week of submitting the FAFSA, the student should receive an email with instructions to logon to the FAFSA website and ensure that the SAR is correct. The Office of Admissions and Financial Aid will receive the same results electronically, provided the New College school code is listed.

4.      Verification Follow-up. Students who are selected for a process called verification are required to submit IRS tax transcripts of parent and student federal tax returns and other documentation to determine award eligibility. If you are selected, the Office of Admissions and Financial Aid will notify you of all required documentation. For incoming students, all need-based awards will be estimated and will not be credited to the student’s account until all required documentation is received. (Returning students must complete the verification process before they can be awarded any need-based aid as part of a financial aid package.)

5.      Statement of Award. This will be sent once the required documents are approved. Statements of Award are sent by April for incoming students and July for current students. All financial aid awards will be itemized on this Statement of Award.  Be sure to review carefully the Financial Aid Award Letter Guide accompanying the Statement of Award. It provides the terms of your award and conditions for maintaining financial aid eligibility.

Financial Aid Disbursement

All financial aid funds, except work-study, are applied directly to the student’s New College account, established through the Business Office. The NCF account consists of all educational fees, room and board, and any other school charges. One-half of the student’s financial aid is credited to the account for the fall semester and the other half is credited for the spring semester. If the financial aid exceeds the school charges, the balance is paid to the student by refund check. Work-study students will receive their work-study funds as they earn them and the funds are paid out through the College's bi-weekly payroll system.

New College of Florida Satisfactory Academic Progress Policy for Financial Aid Purposes

Students with Title IV financial aid at New College of Florida (NCF) must meet the requirements of the Satisfactory Academic Progress (SAP) Policy for Financial Aid Purposes.  This Policy is stricter than the requirements of the academic program.  It is based on satisfactory completion of semester contracts, Independent Study Projects (ISPs), individual courses, and other work attempted.

1 unit = 4 semester hour equivalents

NCF checks SAP in part through the system of units that tracks the 124 hours required for graduation.  Each NCF Independent Study Project, and each semester-long course, tutorial, and Independent Reading Project is assigned 1 unit attempted.  For a modular (or modular equivalent) attempt, ½ unit is assigned. 

New College of Florida Graduation Requirements

1.             Seven satisfactory semester contracts;

2.             Three satisfactory Independent Study Projects (ISPs);

3.             The satisfactory completion of 31 units (a unit being equivalent to a full-semester course or an ISP);

4.             The satisfactory completion of the Liberal Arts Curriculum requirements, including: study in a broad range of subjects; study of diverse perspectives; basic proficiency in mathematics, and English language; and advanced proficiency in written and oral English language;

5.             A satisfactory Baccalaureate Examination (usually in the form of an oral defense of the senior project);

6.             A satisfactory Senior Project or Thesis, accepted in final form by Library staff.

Please note:   A student who seeks to graduate with the minimum number of contracts should plan for satisfactory completion of an average of least 4 units per contract.  However, a student’s individual pace within the program may require additional time to complete graduation requirements. 

The most straightforward way to meet the SAP Requirements is satisfactory completion—on time—of all NCF contracts, ISPs, all other graduation requirements, and each unit attempted, without exceeding 46.5 cumulative unit attempts.    However, the SAP Policy does permit limited flexibility for withdrawals, incompletes, and unsatisfactory evaluations. When negotiating contracts and ISPs with the faculty contract sponsor, a student who receives financial aid should keep in mind each of the SAP Requirements to plan for timely graduation. 

SAP Review

NCF will review these 3 SAP Requirements after each semester, for each student on financial aid:

1.             Academic standing consistent with NCF’s requirements for graduation: satisfactory completion of  academic contracts and Independent Study Projects (ISPs); Summer Pilot Program—for students who participate in this Program, satisfactory completion of that Summer course work is required toward meeting SAP for aid eligibility in the student’s following semester

2.             Ability to complete remaining contract, ISP, and unit requirements without exceeding 46.5 cumulative unit attempts, and 4 units per semester contract

3.             Satisfactory completion of at least two-thirds (67%) of all cumulative units attempted toward graduation (this is calculated by dividing cumulative units satisfactorily completed by all cumulative unit attempts)

Re-Review of SAP.   A student whose contract, ISP, and/or unit status caused failure of SAP can request to have SAP re-reviewed prior to the next semester SAP Review if there has been a change to the contract, ISP, and/or unit status.  Re-review is not done automatically—it is the student’s responsibility to request re-review.

The 3 SAP Requirements in Detail

When a student fails to meet any SAP Requirement, financial aid will either be terminated, or restricted through Financial Aid Warning or Financial Aid Probation Status.  The Director of Financial Aid will notify the student of any change in financial aid status once SAP has been reviewed after the end of the semester or Summer Pilot Program payment period.

 

#1  Academic standing consistent with NCF’s requirements for graduation:  satisfactory completion of academic contracts and ISPs

(Requirement #1 is the SAP Qualitative Component—academic standing consistent with the school’s requirements for graduation.)

Students at New College maintain academic standing consistent with the school’s requirements for graduation through satisfactory completion of their semester academic contracts and ISPs.   Summer Pilot Program—for students who participate in this Program, satisfactory completion of that Summer course work is required toward meeting SAP for aid eligibility in the student’s following semester; June 12 is the deadline for changing course choice, or officially withdrawing from this Program without penalty to academic standing for SAP.

In order for a student’s performance in a course or academic activity to be designated “satisfactory,” it is expected that he or she will complete work that meets or exceeds a standard that is uniformly applied to all students in that course.  Academic performance that does not meet this standard is designated “unsatisfactory.” At New College this satisfactory or unsatisfactory designation is always accompanied by a narrative evaluation that describes the quality and character of the student’s academic work.

Because New College is the Honors College for the state of Florida, instructors have high expectations for student outcomes, and established performance norms are also high. This means that student work that is designated satisfactory in a course, tutorial, independent reading project, or independent study project is apt to exceed common minimum standards and would likely earn a B or an A in a traditional grading system. A final designation of “satisfactory” for an academic activity at New College is equivalent to at least a C (2.0) or higher in a traditional grading system.

The academic contract registers the student’s units (courses, tutorials, Independent Reading Projects) for the semester.  Criteria for satisfactory evaluation of each unit of academic work are based upon established norms defined by the faculty at the beginning of the semester or Independent Study Project.   Criteria for satisfactory completion of the academic contract are individually negotiated between the student and the student’s faculty contract sponsor (advisor). 

The student is expected to complete 1 satisfactory academic contract for each semester registered.  In addition, the student is expected to complete 1 satisfactory Independent Study Project for each ISP registered.  Summer Pilot Program—for students who participate in this Program, satisfactory completion of that Summer course work is required toward meeting SAP for aid eligibility in the student’s following semester; June 12 is the deadline for changing course choice, or officially withdrawing from this Program without penalty to academic standing for SAP.

At each SAP review, the student’s record must reflect the following:

               Satisfactory completion of the semester’s academic contract; and

               Satisfactory completion of the ISP (if registered) within the one-semester grace period; or

             In the case of the Summer Pilot Program:  satisfactory completion of that Summer course work is required toward meeting SAP for aid eligibility in the student’s following semester; June 12 is the deadline for changing course choice, or officially withdrawing from this Program without penalty to academic standing for SAP.

Unsatisfactory, Incomplete, or Unevaluated Contract or ISP:  With the exception of the one-semester grace period for satisfactory ISP completion, the student will not meet SAP with an unsatisfactory, incomplete, or unevaluated contract or ISP.  

Unsatisfactory, Incomplete, or Unevaluated Summer Pilot Program Course Work:  the student will not meet SAP with Summer Pilot Program Course Work that is unsatisfactory, incomplete, or unevaluated.

Transfer Contracts and ISPs:  Any transfer contract or ISP attempted after initial NCF enrollment (via work at a host institution) counts toward Requirement #1. 

Emergency Leave of Absence:  A contract not satisfactorily completed due to Emergency Leave of Absence counts as a contract attempted but unsatisfactory for financial aid purposes. 

Withdrawal:  A contract not satisfactorily completed due to Withdrawal counts as a contract attempted but unsatisfactory for financial aid purposes.  For the Summer Pilot Program, June 12 is the deadline for changing course choice, or officially withdrawing from this Program without penalty to academic standing for SAP.

Meeting Requirement #1 at the Next SAP Review:  Except for students subject to review for academic dismissal (see below), the student will meet Requirement #1 for the next enrolled semester period’s SAP Review with satisfactory completion of that semester’s contract (and ISP, if registered).

Review for Academic Dismissal/Termination of Financial Aid:  Any of the following will trigger review for academic dismissal:

               Two unsatisfactory contracts, which need not be consecutive.

               In any order, one unsatisfactory contract and two unsatisfactory ISPs; again, they need not be consecutive.

               One unsatisfactory contract, for students who were readmitted after having previously been dismissed.

Financial aid will automatically be terminated on the basis of any of these conditions.

#2  Ability to graduate without exceeding 46.5 cumulative unit attempts, and 4 units per semester contract.   

(Requirement #2 is part of the SAP Quantitative Component—Maximum Timeframe.)

The minimum length of NCF’s degree program is 31 units, satisfactorily completed.  The Maximum Timeframe is 46.5 cumulative unit attempts for NCF Title IV financial aid recipients (150% of 31 units).  Attempts include all units accepted in transfer, and all subsequent units registered (including any that are satisfactory, unsatisfactory, dropped/withdrawn, incomplete, or unevaluated; an exception to this is made for unit work through the Summer Pilot Program, which may be officially dropped or withdrawn on or before June 12 without penalty to academic standing for SAP). The student meets Requirement #2 if it is possible to complete graduation requirements (including the requirements of 7 contracts, 3 ISPs, 31 units, and the baccalaureate exam) without exceeding 4 units per subsequent semester contract, and without exceeding 46.5 cumulative unit attempts.  If the student cannot do both, then the student’s aid will be terminated unless saved by successful appeal for financial aid probation. 

Units from Dual Enrollment and Other College Transfer Credit:  For Requirement #2, college courses taken prior to initial enrollment at NCF are assigned units attempted and satisfactorily completed if they are accepted toward the NCF degree. After initial enrollment, units attempted are assigned for off-campus study through a host institution; the units are counted as satisfactorily completed if transferred to the NCF degree by the first day of classes after the one-semester grace period.  Transfer credit is assigned 1 unit for every 4 semester hours (or every 6 quarter hours).

#3  Satisfactory completion of at least two-thirds or 67% of all cumulative units attempted toward graduation requirements. 

(Requirement #3 is part of the SAP Quantitative Component—Rate of Progress to Graduation within Maximum Timeframe.)

Criteria for satisfactory evaluation of course work toward the contract are based upon established norms presented at the beginning of the course.  Criteria for satisfactory evaluation of independent work are individually negotiated between the student and the sponsoring faculty member.   The rate of progress for this Requirement is calculated by dividing the cumulative units satisfactorily completed by all cumulative units attempted (including any that are satisfactory, unsatisfactory, dropped/withdrawn, incomplete, or unevaluated; an exception to this is made for unit work through the Summer Pilot Program, which may be officially dropped or withdrawn on or before June 12 without penalty to academic standing for SAP).  It is important to note that students and faculty frequently negotiate academic contract criteria that exceed the two-thirds (67%) quantitative requirements of SAP; the quantitative requirements impose restrictions for financial aid purposes, but do not replace the contract criteria for progress in the academic program. 

Special Conditions for Requirement #3

The number of semester contracts attempted determines the standard.  NCF uses a graduated standard; for each of the first three semester contracts attempted, students are required to meet the standard for Requirement #3 at the 50% level.  By the end of the fourth semester contract attempted and each semester thereafter, students are required to meet the standard at the two-thirds or 67% level.  All NCF contracts registered—including any that are incomplete or unsatisfactory due to withdrawal or Emergency Leave of Absence—count toward contracts attempted.

Transfer semester contracts count toward contract attempts.  This includes any transfer contracts accepted toward the degree program for work prior to initial enrollment at NCF, and any transfer semester contracts attempted after initial NCF enrollment (via work at a host institution). 

Repetitions count, but have other restrictions.  All repeated attempts of NCF course, tutorial, or project units will count toward measurement of Requirement #3.  A course, tutorial, or project unsatisfactorily completed may be repeated until it is satisfactorily completed; however, once satisfactorily completed, only one voluntary repetition is permitted toward the student’s full-time load for financial aid purposes.

Semester contract attempts #1, #2, and #3:  At SAP evaluation of each of the first three semesters, the student must have satisfactorily completed at least 50% of all cumulative units attempted.

Semester contract attempt #4, and each semester contract attempt thereafter:  At SAP evaluation of the fourth semester and each semester thereafter, the student must have satisfactorily completed at least two-thirds or 67% of all cumulative units attempted.

Units from Dual Enrollment and Other College Transfer Credit:  For Requirement #3, college courses taken prior to initial enrollment at NCF are assigned units attempted and satisfactorily completed if they are accepted toward the NCF degree. After initial enrollment, units attempted are assigned for off-campus study through a host institution; the units are counted as satisfactorily completed if transferred to the NCF degree by the first day of classes after the one-semester grace period.  Transfer credit is assigned 1 unit for every 4 semester hours (or every 6 quarter hours). 

Additional Definitions for SAP:  Academic Year.  NCF’s program is full-time and undergraduate, using one academic year definition for all students.  The minimum academic year comprises the fall and spring semester terms (each semester lasting roughly 4 months or 16 weeks), and the January interterm for Independent Study Projects (between the two semesters).  Each semester represents one payment period; the January interterm is attached to the fall semester payment period.  A student is not required to register for the January interterm after satisfactory completion of 3 Independent Study Projects.  Additional payment period for Summer Pilot Program. June 2013 marks the start of a Summer Pilot Program; unit assignment from Summer Pilot Program course work will not be attached to a contract or ISP.  Semester Hours and Terms.  As of Fall 2011, NCF’s program uses semester credit hours with terms, tracking semester hours through a system in which 1 unit is equivalent to 4 semester hours.  For NCF educational activities attempted prior to Fall 2011, units will be assigned in the same way.  For transfer credit attempted for assignment to the degree prior to Fall 2011, every 4 semester hours (or every 6 quarter hours) will be counted as 1 unit.  Full-Time Study.  All NCF students are required to enroll full-time—as of Fall 2011, this is defined as at least 3 units per term (equivalent to at least 12 semester hours per term).  An Independent Study Project at NCF, measured as 1 unit, is in addition to the 3 units required for full-time study in the fall semester term.  An exception to the full-time study requirement is made for the Summer Pilot Program; full-time study (12 semester hours per payment period) is not available to NCF students for this Program.

PENALTIES FOR FAILING TO MEET ONE OR MORE REQUIREMENTS OF SAP

The Director of Financial Aid will consider whether to terminate financial aid if the student does not meet all 3 SAP Requirements.  If the student can reasonably be expected to meet SAP requirements with successful work in a specific timeframe, the Director may assign Financial Aid Warning Status or Financial Aid Probation Status.  The Director of Financial Aid will notify the student of the decision—to terminate aid, to assign Financial Aid Warning Status, or to assign Financial Aid Probation Status—after the semester SAP review or SAP review of the Summer Pilot Program.

TERMINATION OF FINANCIAL AID
Unless the student successfully appeals for Financial Aid Probation status, aid will be terminated if a student does not meet all 3 SAP Requirements with the end of the assigned period for Financial Aid Warning or Financial Aid Probation, or if the student will not be able to graduate within 46.5 cumulative unit attempts (or without taking unusually heavy loads).

FINANCIAL AID WARNING STATUS
When granted, this permits a student one additional payment period of Title IV aid eligibility, even though the student has failed to meet one or more requirements of SAP.  The purpose is to provide funding for that period because the student should be able to meet SAP requirements with successful work from that additional term.

 No request or appeal is needed for this status, but some restrictions apply.  The Director of Financial Aid will not assign Financial Aid Warning Status if one or more of the following applies.

             The student was on Financial Aid Warning Status or Financial Aid Probation Status for his or her prior payment period.  (This is because a student may not remain on Financial Aid Warning Status for two consecutive payment periods.)  The student’s aid will be terminated unless the student successfully appeals for Financial Aid Probation.

             The student is unlikely to graduate within Maximum Timeframe without an unusually heavy workload (more than 4 units per semester contract).  The student’s aid will be terminated unless the student successfully appeals for Financial Aid Probation.

If granted, Financial Aid Warning Status allows the student the chance to re-establish eligibility for Title IV aid by meeting SAP requirements at the end of the semester or Summer Pilot Program payment period.  If the student does not meet SAP requirements at the next semester or Summer Pilot Program SAP review, the student’s Title IV aid will be terminated unless the student successfully appeals for Financial Aid Probation.

FINANCIAL AID PROBATION STATUS
A Title IV aid recipient whose aid has been, or will be, terminated can submit a letter of appeal to the Director of Financial Aid, requesting Financial Aid Probation Status.  The purpose of Financial Aid Probation Status is to provide the student with funding for the chance to meet SAP requirements with successful work according to an academic plan from either of the following:

·          one additional payment period, or

·          multiple payment periods

In either case, Financial Aid Probation Status will be lifted if the student has successfully met the requirements of SAP by the specific point in time designated for the Financial Aid Probation period.  Additionally, Financial Aid Probation Status may be granted to extend the Maximum Timeframe to provide the student with an extra semester of funding to graduate.

Appeals for Financial Aid Probation Status are considered and decided by the Dean of Enrollment Services and/or by the Director of Financial Aid.  Appeals are not, however, granted automatically.

Letter of Appeal for Financial Aid Probation Status.  The letter of appeal must be written by the student, and must include the following:

               Why the student failed to meet the SAP requirements (information on the death of a relative, injury or illness of the student, or other special circumstances and information)

               What has changed in the student’s situation that will allow the student to meet the SAP requirements

Additional support (for example, documentation such as a physician letter or letter from the faculty contract sponsor) is strongly recommended.

The letter of appeal should be submitted to:

Attn:  Director of Financial Aid
Office of Admissions and Financial Aid
New College of Florida
5800 Bay Shore Road
Sarasota FL 34243

Financial Aid Probation Status, if granted, allows the student the chance to re-establish eligibility for Title IV aid by meeting SAP requirements at the end of the assigned Probation period.  Unless Financial Aid Probation Status was assigned to provide an extension of the Maximum Timeframe, or the student reaches Maximum Timeframe with the end of the Financial Aid Probation period, the student’s Financial Aid Probation Status will be lifted if the student meets SAP requirements at the specific point in time granted as the end of the Probationary period, or if the student is successfully following an academic plan approved for Financial Aid Probation purposes.

One Appeal.  If the student does not meet SAP requirements at the end of the Financial Aid Probation Status period assigned, the student’s Title IV aid will be terminated unless the student successfully appeals again for Financial Aid Probation.  Typically, however, not more than one appeal will be granted during a student’s career at New College of Florida.

Withdrawal and Financial Aid/Return of Title IV Funds

Regular attendance is required of all financial aid recipients. Students who never attend their classes will not receive financial aid, even if the application is complete and eligibility was determined.

Students who receive federal financial aid and withdraw or stop attending all classes are subject to the Return of Title IV Funds calculation.   Those students who have completely withdrawn prior to the 60% point in the semester and have received federal funds from loans or Pell or SEOG grants are subject to a recalculation of their federal awards.

NCF will calculate the earned portion of such awards based upon attendance of mini-classes and the number of calendar days completed vs. the number of calendar days in the semester.  Any unearned portion will be returned to the Department of Education.

In addition, the student must repay the difference, if any, between the amount of unearned assistance and the amount that the school must return.  In most cases, when a student receives Title IV assistance greater than the amount of institutional charges, (s)he will most likely be subject to returning some of those funds. However, students who must return grant funds are given additional consideration: the student’s grant repayment is reduced by half.

Withdrawal, Scholarships, and Financial Aid

Students who receive Florida Bright Futures Scholarships and withdraw after the first week of class or stop attending all classes are subject to the return of their Bright Futures Scholarships to the Florida Department of Education.  (New College returns the amount, and then the student owes the College for that amount.)

Students who receive institutional scholarships and withdraw after the first week of class or stop attending all classes are subject to the return of their institutional scholarships to the College.

Students who receive institutional scholarships and withdraw and later apply for readmission are not reissued their institutional scholarships. Readmitted students may submit a written petition requesting reinstatement of their institutional scholarships.  A prerequisite for reinstatement consideration is that the student file the FAFSA.

For assistance with matters pertaining to payment of fees, please contact staff in the appropriate offices below:

The Office of Admissions and Financial Aid is responsible for determining your eligibility, offering you financial assistance, posting the funds to your student account, and processing expenses and student loans.  If your question pertains to any of these topics, you may call (941-487-5000), make an appointment, or e-mail the Financial Aid staff at ncfinaid@ncf.edu.

The Office of the Registrar (Palmer Building D, room 115) is responsible for maintaining  your registration  status, posting contract evaluations,  address information, release of academic holds, determining changes to residency status, and completion  and submission  of enrollment  verification forms to your lender. If your question pertains to any of these topics, you may call (941-487-4230) or e-mail the Registrar at records@ncf.edu.

The Business Office (Palmer Building D, room 123) is responsible for the collection of charges placed on your student account, receipt of any payments to your student account, processing refunds, and enforcing financial holds.  If your question pertains to any of these topics, you may call the Business Office at 941 -487 -4625.

Detailed Registration, Fee Assessment and Refund Policies

Registration Procedures

A student who initiates registration after an applicable registration period shall incur a late registration fee. Registration may be initiated, on an exceptional basis, after the end of a late registration period if:

1.       Requested by the student; and

2.       Justified by extraordinary  circumstances  including, but not limited to, administrative  error; and

3.       Approved by the Dean of Enrollment Services or the Dean’s designee.

As described in the Academic Regulations section of the catalog, registration at New College also includes submission of the academic contract (Part II of registration). The contract submission period begins on the first day of classes for the term and ends as specified in the academic calendar, but not later than the tenth day of classes.  An academic contract may be accepted on an exceptional basis after the end of the contract submission period if:

1.       Requested  by the student; and

2.       Justified by extraordinary  circumstances  including, but not limited to, administrative  error; and

3.       Approved by the Dean of Enrollment Services of the Dean’s designee.

Tuition and Fee Liability

Tuition and fee liability shall be billed on 16 semester credit hour equivalents for the contract and (if any) 4 semester credit hour equivalents for the Independent Study Project (ISP) for which the student has registered as of the end of the first week of classes.

No tuition and fees shall be assessed (and no unit, contract, or ISP shall be earned) for any contract and ISP dropped or withdrawn as of the end of the first week of classes.

If a student adds an ISP on an exceptional basis, tuition and fees shall be assessed for 4 credit hour equivalents for that ISP.

The Differential Tuition Fee will be waived for students with Florida Prepaid College Plan tuition contracts [pursuant to s. 1009.98(2)(b)] which were in effect on July 1, 2007, and which remain in effect; and any student who was in attendance at New College of Florida before July 1, 2007, and who maintains continuous enrollment.

Florida’s Excess Hour Surcharge raises the cost to attend college once you exceed a certain percentage of your graduation requirements.  The surcharge applies only to students who entered New College or any other Florida public college—any of the schools in the State University System of Florida or Florida College System/Florida public community colleges—as a first-time-in-college student in Fall 2009 or thereafter. The 100% point of New College’s program is based on minimum billable graduation requirements: 7 semester contracts (billed at 16 credit hour equivalents per contract) and 3 ISPs (billed at 4 credit hour equivalents per ISP) for a total of 124 billable credit hour equivalents. For further detail, see the section “Special Fees, Fines, and Penalties” or contact the Office of the Registrar at 941-487-4230 or records@ncf.edu.

Payment of Tuition and Fees

Tuition and fees must be paid by the close of the late registration period to avoid assessment of a late payment fee unless appropriate arrangements for payment of tuition and fees have been made i.e., installment payment and deferment, respectively. Failure to satisfy this requirement will result in cancelation of the educational contract and Independent Study Project.

Payment of Tuition and Fees in Installments

When a student experiences an unexpected financial hardship that makes it impossible to make full payment of assessed tuition and fees by the payment deadline, the student may request approval to pay in installments.  Approval of this request will require an initial payment of at least 50% of the tuition and fee liability plus a $15 installment plan fee, and the execution of a promissory note by the end of the late registration period. The remaining amount shall be paid no later than the beginning of the second half of the academic term. Such requests should be made to the New College Business Office, PMD 123.

Deferred Payment of Tuition and Fees

1.       Recipients of VA Benefits – Upon application by the student, the President or President's designee may award to eligible VA benefit recipients one 60-day payment deferment each academic year.

2.       Delay of Financial Aid – Students who have completed and submitted the required documents for financial aid by the last day of the late registration period for the term and who appear to be eligible for financial aid, may request a tuition and fees deferment contract from the New College Business Office.

3.       Third Party Agreements – Tuition and fees may be deferred for any student when a third party has agreed in writing to pay them.  The written agreement must identify the student, the third party and billing address and amount(s) to be paid. Arrangements for such deferment will be made with the New College Business Office.

Reinstatement of a Student's Cancelled Educational Contract or Independent Study Project

A student whose academic contract or Independent Study Project has been cancelled for financial reasons may request reinstatement through the third week of classes. If approved, reinstatement will be effected only when the student has paid in full for all tuition and fees, the late registration fee, and any late payment fee and other debts owed the College. After the third week of classes, a request for reinstatement must be made to the Registrar (or, in absence of the Registrar, to the Dean of Enrollment Services). Approval will be granted only when extraordinary circumstances warrant such approval.

Refund of Tuition and Fee Payment

The College authorizes certain refunds of tuition and fees, less deductions for unpaid debts to the College. The late registration fee and late payment fee are non -refundable fees.

1.       100% of the applicable tuition and fees will be refunded if the student cancels an academic contract or drops an Independent Study Project or causes his/her enrollment at the College to be terminated by the Office of the Registrar prior to the end of the late registration  period. However, in accordance with Florida Statute 1009.24(14)(g), students who had been scheduled to enroll for their first semester at New College will forfeit the $200 admission deposit that was applied toward their tuition and fees if they otherwise meet this 100% refund requirement.)

2.       25% of tuition and fees, less capital improvement  fees, will be refunded if the student cancels an academic contract or drops an Independent  Study Project or causes his/her enrollment  at the College to be terminated by the Office of the Registrar in the second week through the end of the fourth week of classes.

3.       100% of tuition and fees will be refunded when a student withdraws or cancels an academic contract or drops an Independent Study Project due to circumstances determined by the Office of the Registrar to be exceptional and beyond the control of the student. Determination will be based on review of a completed written refund request submitted  to the Office of the Registrar within six (6) months of the close of the term to which the refund is applicable.*

These circumstances include but are not limited to:

·            Illness of a student of such severity or duration, as confirmed in writing by a physician, to preclude completion  of the course(s);

·            Death of the student or death in the immediate family (parent, spouse, child, or sibling); Involuntary call to active military duty; or

·            A situation in which the College is in error.

*However, in accordance with Florida Statute 1009.24(14)(g), students who had been scheduled to enroll for their first semester at New College will forfeit the $200 admission  deposit that had been applied toward their tuition and fees if they otherwise meet the 100% refund requirement.

Cancellation of Registration for Nonpayment of Tuition and Fees and Returned Checks in Payment of Tuition and Fees

A student's current term registration may be cancelled for nonpayment of tuition and fees and for returned checks in payment of tuition and fees, if the student’s financial aid or VA benefits were not received for the term.

The Office of the Registrar will attempt to notify students by mail of possible registration cancellation for nonpayment of tuition and fees and for returned checks in payment of tuition and fees. This notification must include the specific reason for proposed cancellation and the deadline for payment before cancellation will be made. In addition, the notice of possible cancellation  must inform the student that cancellation  of registration  will result in his/her record appearing as if he/she had never attended the College during that term and that he/she will earn no units, contract, or Independent Study Project  for the educational  activities from that term. Notice should be sent to the student's last known address. Students will also be placed on hold for future registrations, transcripts, diplomas, etc. until the Office of the Registrar has completed the cancellation.

Academic Regulations

Rather than prescribe one path for all students, New College requires students to exercise responsibility for active, individual planning through negotiation directly with the faculty contract sponsor, including negotiation of the Area of Concentration requirements directly with multiple faculty. Area of Concentration guidelines are provided; however, this 2012-2013 General Catalog is not a contract, either expressed or implied, between the College and the student.  It represents a flexible program of the current curriculum, educational plans, offerings and requirements that may be altered from time to time to carry out the academic, administrative, and procedural purposes and objectives of the College. The College specifically reserves the right to change, delete or add to any provision, offering, academic curriculum, program, or requirement at any time within the student's period of study at the College. Typically, new policies and requirements take effect with the fall term of the academic year.

Privacy and Release of Student Information

New College of Florida complies with the Family Educational Rights and Privacy Act (FERPA) of 1974 (Buckley Amendment), which gives students the right to 1) review and inspect their education  records, 2) request the amendment  of education  records that the student believes are inaccurate or misleading, 3) consent to disclosures  of personally identifiable information  contained  in their education  records, except to the extent that FERPA authorizes disclosures without consent, and 4) complain to the U.S. Department of Education concerning alleged failures by New College to comply with the requirements  of FERPA.

Further information about the College’s policy with respect to the privacy of student records may be obtained from the Office of the Registrar. FERPA permits the release of directory information by NCF. Directory information includes a student’s name, dates of attendance and enrollment status, date of graduation, and degrees and honors awarded. In addition, FERPA permits the release of student records to education officials under prescribed circumstances.  These include faculty and other NCF staff with legitimate educational interests, and officials of other schools in which the student is enrolled or seeks to enroll.

If a student does not wish for his or her directory information to be released, he or she should notify the Office of the Registrar.

FERPA violations may be reported to the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, D.C. 20202-4605.

Student Email Accounts

Students are provided an NCF e-mail account. These accounts will be used by faculty and staff to communicate with students. Students may also use them as their regular e-mail account. The accounts are managed by Information Technology, and will remain active throughout the time a student remains at New College (including during off -campus Study and approved Leaves of Absence).  Students are responsible for monitoring these accounts for official announcements, communications from faculty and staff, and other important campus information.

Registration

New College registration is a two-part process. All students undertaking an academic contract, an ISP, or work on the thesis should register. Occasionally students have completed all the academic contracts required for graduation, but are still working on another degree requirement, such as an ISP or the senior thesis. Unless such students have registered and paid for supplemental academic contracts, New College does not consider them enrolled.

Registration at New College is a two-part process:

Part I (Online Registration)

In NewCLEIS, students must check for (and clear) any holds such as immunization documentation, library fines, etc. All holds must be cleared before the Office of the Registrar can register them for the term. In addition, students who have not cleared their account balances by the 5th day of classes may have their registration canceled.

If all holds are cleared, the Office of the Registrar automatically registers students for the term. For the fall term, the student is automatically registered for the ISP as well (if the student has not yet satisfactorily completed three ISPs).

This part of registration indicates to the College that the student will be attending that semester full-time, and leads to the generation of a bill for that period of study. Students are billed at a flat tuition rate (16 credit hour equivalents for the term and an additional 4 credit hour equivalents if an ISP is still required). Consequently, students will be registered and assessed for 20 billing hours each fall semester until three ISPs are satisfactorily completed. (Dropping the ISP from registration requires an Independent Study Project Drop/Add Form, with signatures from both the student and the faculty contract sponsor.)

The deadline for completion of Part 1 of Registration is the day before the first day of classes. A late fee is charged for registrations completed after the deadline. The late registration period is the first week of classes. Students who are not registered by the end of the first week of the semester are classified as withdrawn from New College. Students who register prior to the beginning of the semester have until the end of the first week of the semester to withdraw and cancel their registrations with no tuition and fees forfeiture. However, in accordance with Florida Statute 1009.24(14)(g), students who had been scheduled to enroll for their first semester at New College will forfeit the $200 admission deposit that had been applied toward their tuition and fees if they otherwise meet this 100% refund requirement. PLEASE NOTE: Scholarship students who are not registered prior to the start of classes may forfeit their scholarships.

(Students access the online Course Request System (CRS) through NEWCLEIS. They are strongly encouraged to meet with their academic advisors prior to using the CRS. The CRS plays a key role in curriculum planning).

For help with problems logging on to NEWCLEIS, contact the Help Desk at (941) 487 -4350, email helpdesk@ncf.edu, or go to the NewCLEIS Home Page for additional information.

Part II (The New College Contract)

The second part of registration is the submission of the academic contract. The contract lists the specific activities in which a student is enrolled during a semester, and must be signed by both the student and the faculty sponsor.

At minimum, the student must enroll in, and remain enrolled in, at least three units throughout the semester.  Enrollment within module 1 or module 2 of a semester may not fall below three units.

The deadline to submit the academic contract to the Office of the Registrar is no later than 5:00 pm on the second Wednesday of classes. A late fee is assessed for contracts submitted  during the late contract submission  period, two days after the contract submission  deadline Students who do not submit a contract by the tenth day of classes are considered withdrawn.

Students whose registration is canceled and then reinstated beginning the first day of classes will be assessed a late registration fee.

For answers to questions about completing registration for a contract or ISP, contact the Office of the Registrar at (941) 487-4230 or email records@ncf.edu.

Registration for ISP

Students are automatically registered for the ISP as part of the fall registration process (for the January Interterm ISP) if they have not satisfactorily completed three ISPs.  However, they are still responsible for filing the Independent Study Project Description Form by December 1. Failure to file the Form as required will result in an Unsatisfactory ISP.

Because registration and payment for a January ISP are combined with registration and payment for a fall contract, a student who pays tuition to a host institution for fall term may not register for a January ISP at New College following that semester of study. To participate in an ISP through New College, the student must pay tuition to New College for the semester preceding the ISP period.

New College of Florida Graduation Requirements

The requirements for the New College of Florida Bachelor of Arts degree are:

1.       Seven satisfactory semester contracts;

2.       Three satisfactory Independent  Study Projects (ISPs);

3.       The satisfactory completion  of 31 units (a unit being equivalent to a full-semester  course or an ISP);

4.       The satisfactory completion  of the Liberal Arts Curriculum  requirements, including: study in a broad range of subjects; study of diverse perspectives; basic proficiency  in mathematics and English language; and advanced  proficiency  in written and oral English language;

5.       A satisfactory Baccalaureate Examination  (usually in the form of an oral defense of the senior project);

6.       A satisfactory Senior Project or Thesis, accepted in final form by Library staff.

Please note: A student who seeks to graduate with the minimum number of contracts should plan for satisfactory completion of an average of least 4 units per contract. However, a student’s individual pace within the program may require additional time to complete graduation requirements.

Office of the Provost
New College of Florida
5800 Bay Shore Road
Sarasota, Florida  34243

Phone: (941) 487-4200
Fax: (941) 487-4201
provost@ncf.edu