Students may request services by completing the AALC Registration Form, and providing documentation of their disability in accordance with the Disability Documentation Requirements.

Registration Process

To establish accommodations, please complete the following steps: Using these instructions, register a non-NCF email address to receive a unique one-time passcode.

      1. Complete the NCF New Student Request Form before the preferred date of July 1st, 2021 to ensure that accommodations are established prior to the first day of fall 2021 courses.
      2. Upload reliable 3rd party information regarding your disability, learning difference, or medical condition using our secure service portal, Accessible Information Management (AIM).
        • Reliable third party documentation includes but is not limited to an individualized education plan (IEP), a 504 plan with supporting medical documentation, or a neuropsychological evaluation from a licensed medical professional.
        • Reliable third party documentation must be in English and from a non-family member.
      3. A staff member from AALC will contact you to schedule a meeting to discuss your request to establish accommodations.
      4. During this first meeting with AALC, the staff member will work with you to review your documentation along with your request form. If additional information is needed, the staff member will let you know and give instructions on how to submit any additional information. If applicable, the staff member will give a “tour” of the online AIM portal and instructions on how to utilize your accommodations.

If eligible, reasonable accommodations are determined during the initial appointment with AALC. Students are required to register with AALC at the beginning of each semester in order to be eligible to continue receiving classroom accommodations. Recommended accommodations are effective from the date of approval, apply only to the current school term and are not retroactive.

Disability Documentation Guidelines

AALC considers all information when evaluating student requests for accommodations; including but not limited to your personal description of your needs, records of past accommodations and services, formal psychological or medical evaluations, and/or letters from past health, education or service providers.

Students are encouraged to also submit documentation from an appropriate professional describing the barriers, impact and/or deficits caused by the disability. The guidelines below were developed to assist you and the professionals in your support network to prepare the information in order for AALC to evaluate your request and make recommendations.

If you are unable to obtain this type of information, you are encouraged to meet with AALC to discuss other ways to demonstrate a connection between your disability and any barriers you may be experiencing.

To Renew Academic Accommodations

To renew academic accommodations, please complete the following steps:

  1. Login to the secure service portal, AIM. Use your full NCF email address and NCF password to log-in. You will be automatically directed to “My Dashboard”.
  2. Scroll down to “Select Accommodations for Your Class” section and then select “Step 1”.
  3. Scroll down and select the classes that need accommodations. You must select each class by checking the box to the left of the class name.
  4. Once the classes are selected in “Step 1”, select “Step 2” and select “Continue to customize your accommodations”.
  5. Select accommodations for each class. You select each accommodation by checking the box to the left of the accommodation.
  6. When finished checking the boxes for each class, select “Submit your accommodation request” to complete the process.
  7. Our office will review your request and provide your professors with a Faculty Notification email with details of accommodations within two (2) business days after submitting your request.
    • In the event a student needs additional coordination for their accommodations (i.e. alternative format or classroom furniture), the AALC office will reach out to the requesting student.

Appeal Procedures

The Advocacy and Accessible Learning Center strives to meet each student’s individual needs by offering services designed to support their participation in all programs and activities offered at New College of Florida. In the event a student desires to appeal the decision that is outlined in their eligibility letter, the student should first discuss this with the Director of the Advocacy and Accessible Learning Center (AALC) by emailing aalc@ncf.edu for an appointment. If the student wants to further appeal a decision, they must follow the appeal process below.

  1. The student must provide the following information to the New College of Florida Title IX & ADA Coordinator:
    • A signed and dated personal statement including date of denial by the Director of Advocacy and Accessible Learning Center (AALC), specific accommodation(s) denied, and rationale for the student’s request based on the disability.
    • Disability documentation submitted to the AALC.
    • Eligibility Letter issued by the AALC.
    • Any other relevant information pertaining to the student’s request.
  2. The Title IX & ADA Coordinator will submit the student’s appeal request to an Accommodation Appeal Committee.
  3. The Accommodation Appeal Committee will review the student’s packet within ten (10) working days of receipt of the appeal. If an investigation is warranted it will be conducted in a timely manner to obtain further information. A written determination will be sent to the student within five (5) working days after the completion of the investigation, but no more than fifteen (15) working days after receipt of the student appeal packet. A copy will be maintained in the AALC student record.
  4. The decision of the Accommodation Appeal Committee is final.