Find information about transfer credits, financial aid and more.
Key Steps in Advising
Minimum Units on Contract
Each contract must contain at least three units of educational activity that will be evaluated for transcript entry both before and after contract renegotiation. Students must maintain enrollment in at least three units throughout each contract. For this purpose,
A contract reflects full-time status and normally includes four units of educational activity. This allows some flexibility for the advisor and student, in case of contract renegotiation. If the advisor agrees that it is appropriate, extraordinary activities (such as a senior thesis) that require significantly more work than a single full-time unit may be divided into multiple units (with each unit receiving a separate evaluation).
Internships — click here for information on how internships can be added to student contracts.
Cross Registration — this pilot program allows eligible students to be accepted on a space-available basis at four other local colleges after the host institution’s regularly enrolled or continuing students have registered.
Two-Year Course Offerings — A spreadsheet of anticipated courses through Spring 2019.
After the student submits the contract to the Office of the Registrar, the student may revise it in consultation with the sponsor, a process called “contract renegotiation.” Educational activities may be added or dropped, and the certification criteria must be revised accordingly. The sponsor must endorse the changes. The deadline for contract renegotiation is Friday of the 12th week of the semester.
Four-Week Financial Aid Unit Drop Grace Period Deadline for Financial Aid Purposes
Beginning with the Fall 2014 semester, courses dropped via contract renegotiation through the fourth week of classes will not count toward unit attempts in calculating Maximum Time Frame or Pace to Graduation for financial aid purposes. The deadline for this is published as the “Financial Aid Unit Drop Grace Period Deadline” in the academic calendar. (Other contract renegotiations may be submitted through the “Contract Renegotiation Deadline” published in the academic calendar).
AA Degrees and Transfer Credits
The 31-Unit Graduation Requirement
The program requirements for graduation include satisfactory completion of the following: Seven semester contracts, three ISP’s, the Liberal Arts Curriculum requirements, a senior project or thesis, and a baccalaureate exam. Satisfactory completion of at least 31 units of educational activity is a new graduation requirement. Units are defined here:
Students planning to graduate within four years would follow one of these schedules:
Academic Warning, Academic Probation, and Academic Dismissal
For more information on student academic progress, consult the Faculty Handbook section 6.5.5 SASC Review.
A student receives an Academic Warning following either:
A Student is placed on Academic Probation following either:
A student may appeal his or her probation to the Registrar on procedural grounds only (i.e., in cases of error or misunderstanding).
A Student is Academically Dismissed in any of the three following situations:
The Registrar will notify the student and the advisor of the pending dismissal and schedule a hearing with the SASC. A student has the option of appealing his or her dismissal to the SASC.
Faculty are not expected to advise students regarding financial aid. The College’s Enrollment Services staff automatically audit all students for their academic eligibility for financial aid, in January and in the summer. They will contact students when that aid status is restricted or terminated, and when students come close to reaching their eligibility limit.
Timely evaluations and contract certifications are critical. In financial aid decisions, designations of “incomplete” and “work all submitted” are essentially equivalent to “unsat” and could cause a student to lose funding. The importance of timely evaluation cannot be overemphasized including timely ISP evaluations. Students may need to discuss outstanding evaluations or certifications with their faculty in an effort to clear their academic eligibility for aid.
In addition to satisfactory contracts and ISPs, academic eligibility for aid requires a progress rate of satisfactory completion of at least two-thirds of all cumulative units attempted. This is calculated by dividing the number of satisfactory units by the number of all units attempted. “All units attempted” may include units that are not important to the student’s contract. In accordance with the U.S. Department of Education aid guidelines, these are included in “all units attempted”:
Units dropped through renegotiation
There is some flexibility for satisfactory completion of a lower proportion of all units attempted. At least one half of all units attempted must be satisfactorily complete for students in their first three contract attempts. (Contracts assigned through transfer credit count toward these contract attempts.) It is, however, very difficult to rise from a proportion of one-half to two-thirds in the course of one semester; it is even more difficult when larger numbers of unit attempts are involved.
Academic eligibility for financial aid also requires that the student can meet graduation requirements within 46.5 total unit attempts. Enrollment Services staff will terminate aid if a student cannot meet graduation requirements within 46.5 unit attempts, with satisfactory completion of a typical load of four units per contract. In some unusual cases, a student could meet graduation requirements within 46.5 total units but only with satisfactory completion of more than four units per contract. In this case, termination can be appealed with a letter of support from the advisor indicating that the student is likely to be successful with a greater workload.
For additional detailed information, consult the Satisfactory Academic Progress Policy for Financial Aid Purposes.