Forms

Forms and processes related to the grant process at New College.

Proposal Preparation

Dear faculty,

ORPS is the designated central clearinghouse at New College of Florida for all external proposal submissions. As such, all proposal submissions should go through ORPS. Regular faculty (tenured, tenure earning, including shared-line appointments, and those made on a continuing basis) as defined by the New College Faculty Handbook are eligible to submit an application for external funding through ORPS. Click here to access NCF’s Proposal Preparation Steps & Priorities.

Forms

There are a few forms that need to be filled out when applying for external funding. Most of them have to do with internal procedure meant to insure that ORPS will be able to be as helpful as possible when assisting you with your grant proposal. First and foremost, there is the Proposal Checklist:

The Proposal Checklist is a fillable PDF that will help you get an idea of the different campus offices you will need to be in contact with for the creation of your proposal.

When writing your proposal. It is a good idea to keep in mind New College’s Time and Effort Policy. When working with federal grant agencies, you will need to familiarize yourself with the policy and make sure your budget reflects its effects properly. For an in-depth look at the policy itself, check it out here.

And talking about budgets, we’ve prepared a budget template to facilitate your budget preparation process. The template includes tabs on the following budget categories: personnel, equipment, travel, participant support costs, other direct costs, indirect costs and a summary. All tabs auto-calculate the totals. Simply use the budget categories that apply to your proposal and disregard those that do not. The template also includes tabs on how to calculate salary for faculty and other positions. Feel free to reach out with all your questions to orps@ncf.edu and extension 4649.

Tips:

Before budget preparation, please complete the Proposal Check List, discuss with your Chair and submit to the director of ORPS at orps@ncf.edu. We’re happy to answer questions and help you complete the form. Just call us at extension 4649.

Please check your funder’s guidelines to identify:

  • If a preliminary proposal or letter of intent is required
  • If the funder limits the number of proposals that may be submitted per institution. If so, refer to the Guidelines on Limited Submissions.
  • Match/cost sharing requirements
  • Allowability of recovery of indirect costs
  • Allowed budget categories
  • Intellectual Property restrictions

Many funding agencies place limits on the number of letters of intent, proposals, or applications that any one university may submit in response to an announcement. In order to prevent any potential disqualification of submissions by New College of Florida, the following guidelines have been established.

NCF’s Proposal Preparation Steps & Priorities

Proposal Check List

Budget Template

Limited Submission Guidelines

Internal Guidelines on the Mellon Grant

Principal Investigator (PI) Handbook

Institutional Information

Organization Legal Name:  New College of Florida

Address: 5800 Bay Shore Road, Sarasota, Florida 34243-2109

Federal ID / TIN / EIN Number: 90-0057281

DUNS Number: 141-254-685

Commercial and Government Entity (CAGE) Code: 47QJ7

Congressional District: Florida, 16

ORI: FL040ZZ

Facilities and Administration (F&A):

For all grants and contracts applied for on or after: July 1, 2017 through June 30, 2021.

  • 58 percent On-Campus
    • Total direct costs excluding capital expenditures (building, individual items of equipment, alterations and renovations) and that portion of each subaward in excess of $25,000.
    • Equipment means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit.
    • Fringe benefits are specifically identified to each employee and are charged individually as direct costs. These include: FICA, retirement, disability insurance, health insurance and life insurance.
  • 26 percent Off-Campus
    • For all activities performed in facilities not owned by the institution and to which rent is directly allocated to the project(s). If more than 50% of a project is performed off-campus, the off-campus rate will apply to the entire project.

Summer Housing rate for summer 2017: $21 per day with move-out date of August 1, 2017.

Click here for a PDF version of the institutional information.

Click here for the Principal Investigator (PI) Handbook.

 

IRb Information

Current IRB

Maria Vesperi, Social Sciences, Chair
Sonia Labrador-Rodriguez, Humanities
John Doucette, Natural Sciences
Winn Wasson, Social Sciences Librarian
Darcy Young, Nonaffiliated Member
Lee Ann Rodriguez, Administrator

Accreditation

IRB related:

FWA: FWA00001440 (expires Aug. 04, 2022)

IORG #: IORG0003394 (expires Oct. 31, 2018)