Forms and processes related to the grant process at New College.

Proposal Preparation

The Office of Research Programs and Services (ORPS) is the designated central clearinghouse at New College of Florida for all external proposal submissions. As such, all proposal submissions should go through ORPS. Regular faculty (tenured, tenure earning, including shared-line appointments, and those made on a continuing basis) as defined by the New College Faculty Handbook are eligible to submit an application for external funding through ORPS. Click here to access NCF’s Proposal Preparation Steps and Priorities.


There are a few forms that need to be filled out when applying for external funding. Most of them have to do with internal procedures meant to ensure that ORPS will be able to be as helpful as possible when assisting you with your grant proposal. First and foremost, there is the Proposal Checklist:

The Proposal Clearance Form is a fillable PDF that will help you get an idea of the different campus offices you will need to be in contact with for the creation of your proposal.

When writing your proposal. It is a good idea to keep in mind New College’s Time and Effort Policy. When working with federal grant agencies, you will need to familiarize yourself with the policy and make sure your budget reflects its effects properly.

And talking about budgets, we’ve prepared a budget template to facilitate your budget preparation process. This template includes tabs on the following budget categories: proposal summary, personnel, equipment, travel, participant support costs, other direct costs and indirect costs. All tabs auto-calculate the totals. Simply use the budget categories that apply to your proposal and disregard those that do not. The template also includes tabs on how to calculate salary for faculty and other positions. Feel free to reach out with all your questions to and extension 4649.


Before budget preparation, please complete the Proposal Clearance Form, discuss it with your Chair, and submit to the Director of ORPS at We’re happy to answer questions and help you complete the form. Just call us at extension 4649.

Please check your funder’s guidelines to identify:

  • If a preliminary proposal or letter of intent is required
  • If the funder limits the number of proposals that may be submitted per institution. If so, refer to the Guidelines on Limited Submissions.
  • Match/cost-sharing requirements
  • Allowability of recovery of indirect costs
  • Allowed budget categories
  • Intellectual Property restrictions

Forms, Guidelines, Procedures and Templates

Proposal Preparation Steps & Priorities

Proposal Clearance Form

Budget Template

Limited Submission Guidelines

Time & Effort Reporting Procedure

Internal Guidelines on the Mellon Grant

PI/PD Responsibilities on Sponsored Research / Projects

Sponsored Research & Projects Guide


Outside Interest or Significant Financial Interest


Institutional Information

Organization Legal Name:  New College of Florida

Address: 5800 Bay Shore Road, Sarasota, Florida 34243-2109

Federal ID / TIN / EIN Number: 90-0057281

DUNS Number: 141-254-685

Commercial and Government Entity (CAGE) Code: 47QJ7

Congressional District: Florida, 16


IRB related:

FWA: FWA00001440 (expires 4 August 2022)
IORG #: IORG0003394 (expires 18 December 2023)

Facilities and Administration (F&A):

For all grants and contracts applied for on or after: July 1, 2021 through June 30, 2025.

  • 58 percent On-Campus
    • Total direct costs excluding capital expenditures (building, individual items of equipment, alterations and renovations) and that portion of each subaward in excess of $25,000.
    • Equipment means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit.
    • Fringe benefits are specifically identified to each employee and are charged individually as direct costs. These include: FICA, retirement, disability insurance, health insurance and life insurance.
  • 26 percent Off-Campus
    • For all activities performed in facilities not owned by the institution and to which rent is directly allocated to the project(s). If more than 50% of a project is performed off-campus, the off-campus rate will apply to the entire project.

Click here for a PDF version of the institutional information.