Institutional Review Board

The Institutional Review Board serves to protect the rights and concerns of human subjects participating in research by New College students or faculty.

The Institutional Review Board (IRB) reviews projects and experiments involving human subjects that take place at New College. The IRB makes sure that the experiments are conducted under the basic ethical principles of respect to the persons involved, beneficence and justice.

All research by New College faculty, staff and students involving humans must be reviewed and approved in advance by New College’s IRB. This means that if you are going to conduct an experiment involving humans, you need to get IRB approval before you can start collecting your data. Depending on your project, the review process can be detailed, as it is very important to make sure your experiment meets ethical standards.

We have some tips that can help make your IRB process as smooth as possible. Students, remember to talk to your advisor/sponsor every step of the way! They are resources to ensure your IRB proposal is accepted as quickly as possible. For a quick overview of the process, download the IRB step by step guide for offline viewing. This video also gives an in-depth look at the IRB and its value to our institution.

You should plan on a minimum of two weeks from the time you submit your IRB application to the time it is initially reviewed. Final approval depends on the adequacy of what is submitted. ORPS initially reviews all applications submitted for completeness and will return the application if it is not complete. The IRB meets monthly to discuss full review protocols and other IRB related matters. The IRB may invite you to these meetings for clarification and discussion of your proposed research.

For researchers (employees or students) of other institutions that wish to conduct research at New College, their protocol must be reviewed and approved in advance by the New College’s IRB. For research that will take place at other State University System of Florida Institutions, please scroll down to the IRB Reciprocity Agreement and Memorandum of Understanding section for guidance.

New Common Rule

Click here to access a summary of all changes that took place on January 21, 2019. Links to related sources and detailed handouts and presentations specific to the topics with significant changes.

New guidelines exempt oral history from IRB approval

The Revised Federal Guidelines took effect Jan. 21, 2019. An important revision is that Oral History will no longer require IRB approval.

The following activities are deemed not to be research: (1) Scholarly and journalistic activities (e.g., oral history, journalism, biography, literary criticism, legal research, and historical scholarship), including the collection and use of information, that focus directly on the specific individuals about whom the information is collected. [§__.102(l)(1)].

IRB Forms

Please click here to access all IRB-related forms that you will complete throughout your research process.

Completing CITI Training is the first step to getting IRB approval. CITI training will be several hours of reading and quizzes that will train you on the ethical treatment of human subjects.

You can sign up for CITI training here.

If your research includes 1) the use of human subjects, and/or 2) is funded by a federal or flow-through grant or contract, you are required to complete either or both training components. This applies to:

  • Students conducting human subject research as part of their thesis (regardless if funded by a grant or not)
  • Faculty who are the advisor of a thesis student conducting human subject research
  • Faculty and students who are working on any externally funded research (with or without human subject research).

We use a training service developed by the University of Miami called the Collaborative Institutional Training Initiative or CITI Program for short.

Click here to login or, if first time user, click on Register for the CITI Course. If registering for the first time, make sure you select NEW COLLEGE OF FLORIDA as the institution. If you are returning, make sure you remember your username and password. If you forget, the online course will allow you to email the username or password to the email address you originally indicated as your permanent email. Or you may email for assistance.

When you’re starting CITI training, you will be asked to select a category of training that applies to your Human Subjects Research (HSR); there are seven categories to choose from:

  • No vulnerable populations in your study (children, prisoners)
  • Vulnerable populations in your study
  • ONLY vulnerable populations in your study
  • IRB members only (this will not be you)
  • Bio-ethics and/or genetics
  • Humanities/Oral History projects (this isn’t an exemption from IRB review!)
  • No human subject training necessary (only choose this if your project has no human subjects but you still need to take RCR training.)

It will probably be pretty obvious to you which one your project falls under, but if it isn’t remember that you can always ask your advisor/sponsor about it and they will be able to help you choose.

The next step will be to select which category of RCR training you will need to undergo.

NOTE: If you do NOT need human subject research training, but do need to complete responsible conduct in research training because you are assisting on a sponsored research project with an NCF Faculty member, select Group 7 above and select the appropriate group for RCR training below. If in the future, you need human subject research training, you may log back into CITI, select the appropriate human subject research group and complete that separately.

Responsible Conduct in Research (RCR)

New College of Florida is committed to the ethical conduct of research and compliance with federal requirements. Principal Investigators (PI) and their project team (faculty member, staff member and/or student) conducting research with direct or flow-through federal funding are required to complete RCR training BIENNIALLY*. At New College, we utilize the CITI Program for this as well.

Following is the procedure to access the RCR training via CITI.

Step 1: Go to

Step 2: Create an account/register with your NCF email address

Step 3: Choose New College of Florida

Step 4: Choose the RCR training related to your discipline (Humanities, Biomedical or Social & Behavioral) and recruiting population (Vulnerable or Non-Vulnerable)

Step 5: Complete all the RCR required courses with a score of at least 80% for each course

Step 6: Forward your certificate of RCR completion to and

The Mentor System is the place to upload all your completed documents for IRB review, and hey, since we’re talking about mentors, make sure you’re talking to your mentor AKA your advisor/sponsor about the process of your IRB review.

To access The Mentor System, go to the following link:

The Mentor System

Your log-in credentials are the same as your NCF credentials without the “” part.

When you’re applying, there’s a part of the application that will ask your to choose a “review type,” there will be three categories:

  1. Full Board Review
  2. Expedited Review Requested
  3. Exempt Review Requested

The nature of your project will determine which one you select.

You’ll choose Exempt Review Requested if:

  1. Your subjects are anonymous and at minimal risk.
  2. Your research is on regular classroom activities and tests.
  3. Your research is conducted only by observing your subject and not interacting with them.
  4. You are collecting and studying data that is publicly available.
  5. Your research is for taste/food quality/consumer studies.

You’ll choose Expedited Review Requested if:

  1. Your subjects are at minimal risk but their participation is not anonymous.
  2. Your project is an oral history, is survey-based, is interview-based, or is focus group-based.
  3. You are collecting blood via finger prick or other noninvasive means.
  4. Your research materials were originally collected for nonresearch purposes.
  5. Your data is from voice recordings, video or other digital recordings made for research purposes.
  6. You are applying for a continuation of an already active project.

You’ll choose Full Board Review if:

  1. The risk posed to your subjects is more than minimal.
  2. You are conducting research on sensitive subject matter.
  3. Your subjects are only from vulnerable populations.

If you are not sure which of these categories your project falls under, then you can take the pre-diagnostic survey. You can find the pre-diagnostic survey in the mentor system. To do so, go to “create new application,” then select “pre-application survey.”

Institutional Animal Care and Use Committee (IACIC)

New College does not have an independent Institutional Animal Care and Use Committee and therefore utilizes this service via the University of South Florida (USF), meaning your application will be routed through the USF system for approval. You may contact the IACUC Research Compliance Administrator at and 813.974.7106. All resources can be accessed at USF’s IACUC web page.

All research, teaching activities and field studies involving live vertebrate animals by New College faculty must be reviewed and approved in advance by the USF’s (IACUC). Only faculty, and not students, can request IACUC review and approval.

Approval in advance is required before you may begin your research, and the process for IACUC approval can take up to 3 months, so please keep that in mind. Also know that ORPS serves as the administrative support and coordinating arm for the IACUC, and has no authority to review or approve any application submitted.

Bio-Ethics Compliance

New College of Florida seeks to ensure the safety of all human subjects including those projects that may involve the use of biological or physiological studies on humans or on their material acquired from humans.

As such, the IRB has provided some initial readings on Bioethics as well as a CITI training course specifically designed for those students in the Natural Sciences who will use human subjects as part of their research.  It also is designed for students interested in bio-ethics, pre-med, and genetics coursework.  It may be used by a variety of biology, bio-chemistry and chemistry professors. Log on to CITI and select Group 5 Bioethics and/or Genetics Training Only.

Selected readings and websites on Bio-Ethics

The Nazi Hypothermia Experiments: Forbidden Data? David Bogod (2004) Anesthesia 59 (12)

The Ethics Of Using Medical Data From Nazi Experiments Baruch C. Cohen

The Hastings Center is an independent, nonpartisan, and nonprofit bioethics research institute founded in 1969 to explore fundamental and emerging questions in medicine, health care, biotechnology.

Why do we need an IRB?

The IRB serves to protect the rights and concerns of human subjects participating in research by New College students or faculty. The IRB also reviews research protocols involving human subjects by others outside the campus wanting to use New College students in their research, although most other institutions will review their work first. The important key is that we are seeking to protect the welfare and health of human subjects.

The board strongly encourages all faculty and students to read the Policy and Procedural Manual.

If you have specific questions that are not addressed below, please direct them to the Human Protections Administrator (HPA) Lee Ann Rodriguez at the Office of Research Programs and Services (ORPS).

Belmont Report

Nuremberg Code

Do I need to submit an application?

If you have a senior thesis or an independent research project that will use human subjects, it will require a review. Even if you believe your research to be exempt from review, that does not mean you do not need to seek approval.  All research conducted by New College faculty or students that involve human subjects requires IRB review and approval. The most common situation that arises is research conducted in a classroom setting. This type of research does not need approval if the research is not generalizable outside of the classroom setting. The problem exists if that research will be used later on as part of the research that will be generalizable. If you have any plans on using research in the future, obtain approval through the IRB first. Please check with the HPA if you have questions.

In addition, we are asked many questions regarding anthropological and ethnographic research. The American Anthropological Association has adopted a statement on Ethnography and IRB review

What do I submit?

The application and other material can be found thorough the Mentor IRB website.  Go to and use your NCF credentials to access the system  There, you will find the applications and materials and you will then be able to “start” an application.

How do I submit an application?

The board requires that all applications are completed and submitted electronically including any materials that will be used (such as recruitment material, informed consent forms, etc.). If you are a student, you must enter your faculty advisor in the system.  You do NOT have to attach completed training certificates as the certificates are emailed directly to the HPA upon completion of the course.

How often does the IRB meet and when can I expect an answer?

The IRB meets monthly during the fall and spring semesters. All applications will be reviewed on a continuing basis.  Please allow at least 2 weeks for review. To ensure your protocol is reviewed in time for research starting in the ISP session/spring semester, please submit your application by the Friday following fall break. To ensure your protocol is reviewed in time for research beginning in the summer/fall semester, please submit your application by the Friday following spring break. .

What should I include in my written informed consent document?

This question is asked quite a bit. Templates with required language are available here.

What if I want to change something to my approved protocol?

Even the best laid plans sometimes need modification, especially with research.  If you foresee a need to change your protocol procedures in ANY way (examples include but are not limited to, reduction in population pool, change in population selection, survey instrument change, site change, expanding the population pool, etc.), you are required to complete a Modification Request Form with the authorization of your faculty advisor and submit the form to the HPA via the Axiom Mentor system.

What happens if something goes wrong?

First and foremost, ensure the subjects safety and care. If the adverse event is not life-threatening, be sure complete and Adverse Event Form and submit the form immediately to the IRB after the event, but no later than 10 working days after the event.

My research is complete. What else does the IRB need?

Great question! Proper closure of your protocol is just as important as opening one. After all of your data is collected and analyzed and you are completing your thesis or report, remember to complete the Final Report Form, have your faculty advisor sign it (if applicable) and turn it in to the IRB. We will then officially close your protocol.

Since January 27, 2016 participating State University System of Florida Institutions entered into an IRB Reciprocity Agreement and Memorandum of Understanding (MOU) concerning the use of each other’s IRB for research that will be conducted by investigators at those institutions. Criteria for determining the reviewing IRB includes:

  • The location that is the prime recipient of the research award; or
  • The organization with which the lead Principal Investigator for the study is primarily affiliated or employed (in studies where the research is not funded by an external award); or
  • The location where the following shall entirely or substantially take place: human contact, interactions or interventions with the human subjects, or private, identifiable information is obtained or
  • Upon mutual agreement of the Participating Organizations based on other factors.

To learn more about the MOU and who the participating institutions are, click here.


Sherry Yu, Social Sciences (Chair)
Uzi Baram, Social Sciences
Don Colladay, Natural Sciences
Nicolas Delon, Humanities
Feng Hao, Non-affiliated member
Clifford Lundin, Admissions
Tania Roy, Natural Sciences
Hana Boed, Administrator (Ex-Officio)


For general inquiries regarding grants and contracts, email

For general inquiries regarding IRB applications and information, email