Commercial Photography Policies

Commercial photographers and videographers may do work on New College property provided they agree to the following:

COMMERCIAL PHOTOGRAPHY POLICIES

Commercial photographers and videographers may do work on New College property provided they agree to the following

  1. Permission is granted for access to the Campus grounds for commercial use. (Download the permission form):
  2. Any subsequent publication or commercial usage of the photographs must be requested in writing.
  3. New College of Florida retains copyright to the image(s) noted above, insofar as the College retains copyright.
  4. Responsibility for researching outside copyright falls to the applicant. Applicant agrees to indemnify and hold harmless New College of Florida, The New College Foundation and the New College Board of Trustees, their officers, staff and agents from any and all claims resulting from the use of the image(s). Further, the applicant agrees to indemnify the State of Florida, the Florida Board of Education, New College of Florida, The New College Foundation, and the New College Board of Trustees, their officers, staff and agents for all claims arising out of the applicant’s negligence. This includes any lawsuits or administrative complaints brought under the Americans with Disabilities Act. Each party agrees to give the other party prompt notice of any claim or potential claim that affects the other party.
  5. The applicant will adhere to all Campus rules whether they are posted signage or verbal instructions given by Campus Police, the Campus Space Scheduling and Communications and Marketing staff members. The applicant and persons in their party may not obstruct walkways and or accessibility ramps.
  6. The applicant assumes full and complete responsibility for any disturbances and or damages incurred by any and all persons in their party. New College of Florida reserves the right to ask for a Damage Deposit in advance of granting permission for access to the grounds. In such case, any damage incurred during the course of this project shall be deducted from the Damage Deposit.
  7. All fees as outlined by New College of Florida must be paid in full for permission to be granted.
  8. The applicant will not install, remove or structurally alter any of the College’s fixtures or equipment unless the College agrees in advance, in writing.
  9. The applicant may not use any photograph or image of any person photographed on the campus of New College of Florida for any purpose without the written consent of the person depicted in the photograph or image.

 

Fee Schedules:

Commercial photo and film shoots (brochures, advertising, television commercials, etc.)

  • Fees are contingent upon complexity of shoot.
  • Dates, times and locations subject to approval of New College
  • Layout/script must be sent or faxed for approval prior to shoot
  • Fee must be paid prior to shoot
  • Form must be signed prior to shoot
  • Additional fee will be charged for date change less than 72 hours prior to shoot
  • Contact 941-487-4665 at least three weeks prior to desired date
  • Fee of $75 the first hour plus tax* for Portrait Photos, Year Book, Family, and Engagement
  • Fee of $250 for the second hour plus tax*
  • Fee of $1,000 for up to 4 hours plus tax*
  • Fee of $2,000 for up to 8 hours plus tax*
  • $500 for each hour over 8 hours plus tax*

* Police and staff time charges are additional and are determined by New College administration. Comprehensive general liability insurance of $500,000 per occurrence must be obtained by licensee.

Independent/nonprofit photo and film shoots (brochures, advertising, television commercials, etc.)

Download the permission form.

  • Fees are contingent upon complexity of shoot.
  • Dates, times and locations subject to approval of New College.
  • Layout/script must be sent or faxed for approval prior to shoot.
  • Fee must be paid prior to shoot.
  • Form must be signed prior to shoot.
  • Additional fee will be charged for date change less than 72 hours prior to shoot.
  • Contact 941-487-4665 at least three weeks prior to desired date.
  • Fee of $75 the first hour plus tax* for Portrait Photos, Year Book, Family, and Engagement.
  • Fee of $125 for the second hour plus tax.*
  • Fee of $500 for up to 4 hours plus tax.*
  • Fee of $1000 for up to 8 hours plus tax.*
  • $500 for each hour over 8 hours plus tax.*

* Police and staff time charges are additional and are determined by New College administration. Comprehensive general liability insurance of $500,000 per occurrence must be obtained by licensee.

Please return the application to the office of Campus Space Scheduling at New College of Florida either by email (css@ncf.edu); fax 941-487-4554; or by mail to:

5800 Bay Shore Road
PHS 104
New College of Florida
Sarasota, FL 34243

or return in person to the Mildred Sainer Pavilion, 5313 Bay Shore Road, Sarasota, FL 34243.