Student Accounts and Cashier

Student Accounts is responsible for billing, including third-party billing; collecting amounts owed to the College, and for issuing student refunds.

Student Accounts is responsible for billing, including third-party billing; collecting amounts owed to the College, and for issuing student refunds.

Tuition Rates

The standard per credit hour tuition amounts for the 2018-19 school year are listed below. Lab fees, and other miscellaneous fees are not included. Detailed fee information is available here.

New College assesses block tuition. We bill each semester for a contract. One contract for an undergraduate is billed for the equivalent of 16 credit hours and each ISP for the equivalent of four credit hours. Fall semester invoices will also include the January ISP hours for a total of 20 credit hours.

Invoices are mailed within 30 days of the start of each term and should have on them Tution, Fees, Meal Plan and Housing Charges. If you receive an invoice without tuition and fees included, then there is a hold on the student account that is preventing them from being registered for the semester. This hold must be cleared for the student to be registered.

A corrected invoice will not be mailed, and may be viewed on the student’s NewCLEIS account.

Undergraduate
Florida Resident: $192.10/credit hour
Non-Florida Resident: $831.79/credit hour

Graduate
Florida Resident $474.33/credit hour
Non-Florida Resident $1,169.47/credit hour

Tuition and fees, housing, and meal plan charges are due at the end of the contract submission period. The amount due is the sum of charges less any loans, grants and/or scholarships that have been posted to the student’s account. It is every student’s responsibility to be aware of deadline as posted in the Registrar’s Academic Calendar.

Any student that does not pay their account by the fee payment deadline, will be assessed a $100 late payment fee and their registration will be cancelled. If registration is cancelled, then to re-register for the term and continue classes, the student must pay the balance due, plus a $50 late registration fee in addition to the $100 late payment fee.

Fees may be paid by any of the following methods. A parent portal is available for online payments. An authorization is required by the student in NewCLEIS prior to access. Once your student has set you up as a proxy, then you may follow these instructions.

Payment Online

Payment can be made on-line via myncf.ncf.edu and logging into their NewCLEIS account and clicking on View and Pay my Bill. Instructions can be found here.

We accept all debit cards, Visa, MasterCard, Discover and American Express. A non-refundable convenience fee of 3 percent is charged to each transaction. The convenience fee will be displayed prior to completion of the transaction. The completion of the transaction acknowledges acceptance of these payment terms.

We also accept electronic check payments on-line. This option results in an electronic debit of your checking account. There is no additional fee assessed. If a payment is returned unpaid by the bank for any reason, the student account will be assessed a return item fee.

Payment by mail or in person at:
Finance Office
Palmer D (1st floor)
5800 Bay Shore Road
Sarasota, FL 34243

Mail must be received by the close of business on the fee payment due date to be considered on time. The postmark date is not considered on time. All payments must include the student’s name and NCF ID number to ensure correct and timely processing.

Please make checks payable to New College of Florida.

It is each student’s responsibility to stay informed of all registration and fee payment dates, deadlines, and other requirements by referring to the Academic Calendar.

New College reserves the right to cancel the registration of students who fail to promptly meet their financial obligations to the College. Students may not use current year financial aid awards to pay delinquent account balances from a prior academic year. All delinquent balances must be paid in full prior to registering for the current term.

New College of Florida offers eligible students with an alternative to paying the full amount of tuition, fees, housing and meal plans at the beginning of each term. The installment plans are two installments and are available for a $15 nonrefundable fee.

What charges can be included?

  • Current term tuition and fees, housing charges, and meal plans will automatically be included in the payment plan. Students cannot choose to exclude certain charges.
  • Charges will be reduced by the amount of available financial aid, private scholarships, private loans, and third party billing arrangements.
  • An account balance of $300 or more is required to be eligible for the payment plan.

When can students enroll in the plan?

  • Students can begin enrolling in the payment plan in July for Fall semester, January for Spring semester.
  • To avoid assessment of late fees, students must enroll no later than the fee payment deadline.

How do students enroll in the plan?

  • Fill out the Payment Plan Agreement.
  • Review payment breakdown and due dates.
  • Accept the Terms and Conditions.
  • The first payment is required at the time of enrollment and will include the $15 fee.
  • The Finance Office must have the signed, notarized form, and the first half of the balance plus the fee prior to the fee payment deadline.

When are payments due?

  • The first payment is due at the time of enrollment. A one-time $15 enrollment charge is assessed in addition to the first payment.
  • The second payment is due by the mid-term break (Fall break or Spring break)
  • Payments can be made online, mailed, or in the Cashier’s Office using only cash, check, or money order.

What if a payment is late?

  • Late payments will result in the $100 late payment fee and will be assessed to student accounts.

What happens if financial aid is received after enrolling in the payment plan?

  • Financial aid will be applied to the balance of the student’s outstanding charges. If a balance remains, subsequent required payments will be adjusted.

It is every student’s responsibility to be aware of deadlines as posted in the Academic Calendar. Failure to pay all fees by the fee payment due date will result in the assessment of a $100 late payment fee or cancellation of the student’s registration.

Students with delinquent balances at the College (tuition and fees, financial aid billings, loans, housing, meal plan, library fines, etc.) must pay these fees in full to avoid assessment of additional collection costs.

The Finance Office applies registration and transcript holds each semester. These holds are required because we cannot allow registration or the release of transcripts when a balance is due.

Failure to pay the balance will result in holds preventing registration, diplomas and transcripts. Holds could also prevent the release of financial aid.

The Finance Office is responsible for the recovery of delinquent accounts and funds owed to New College of Florida.

The Finance Office is available to discuss repayment options. All student information is kept strictly confidential. In the event that due diligence has been exhausted and an agreeable repayment has not been achieved, the Finance Office will refer accounts to one of several contracted collection agencies. The same safeguard of student information is exercised by these agencies, as well as the credit bureaus they report to.

In order for New College staff to discuss students’ account information with parents/guardians, students must provide authorization through the FERPA Authorization Form.

FERPA

A student’s right to privacy is protected under FERPA – The Family Educational Rights and Privacy Act. The Office of the Registrar’s document explains this regulation.

We are unable to discuss students’ accounts with anyone other than the student unless the student submits an authorization. The Authorization for Release of Student Information form must be completed in order for any New College staff member to discuss student records with anyone other than the student.

Please Note: If this release is not on file, federal law prohibits us from disclosing any information to anyone, regardless of who pays the bills).

Parent Proxy

A parent portal is available for on-line payment. Student authorization is required and must be submitted through the student’s NewCLEIS account. The parent or authorized user will receive an email once authorized by the student.

For assistance, please refer to these instructions on setting up parent proxy.  Instructions for parents (or guardians) on using the proxy can be found above in Accepted Payment Methods section.

Parents or authorized users have access to view the student’s account balance, make payments, and view payment history. This authorization does not allow access to financial aid, grades, or other online student information. For this type of access, please see the section related to FERPA.

Parent Plus loan refund

If you have borrowed a Parent PLUS Loan, the loan will be applied to your student’s outstanding balance for tuition, fees, room and board and other authorized charges. If there are funds available in excess of what the student owes, the refund/credit balance will be either sent to the parent directly by check; or to the student’s designated refund preference.

When the Parent PLUS Loan application is submitted to Financial Aid, the parent will select how a credit balance should be refunded by completing a PLUS Loan Authorization Form. If there is no PLUS Loan authorization form on file, any excess funds will be mailed to the parent.

The Florida Prepaid Tuition Plan at New College is administered by the Finance Office, which is located on the west side of campus in Palmer D, Room 123. Specific guidelines for the Florida Prepaid Contract are set forth in Florida Statutes 1009.97 – 1009.984.

It is possible to achieve a degree with a minimum of seven contracts and three Independent Study Projects (ISP), which is the equivalent of 124 credits. The Florida Prepaid College Plan pays a maximum of 120 credits. As with other State of Florida universities, some programs, including New College of Florida, require more than 120 credits to earn a degree.

Florida Prepaid is applied to your student account as a third-party credit which reduces the amount you owe. It is usually applied to your student account a few weeks prior to the first week of classes for the total amount of credits that you are registered for. It is not Financial Aid, so it will not be listed on the Financial Aid award screen in NewCLEIS.

If you do not want to use your Florida Prepaid, or you want to adjust the amount of credits billed (cannot be more than approved contract) you must notify the Finance Office prior to the start of classes.

Frequently asked questions

What costs do the Florida Prepaid Plans cover?
University Tuition Plan: This plan covers matriculation (tuition), capital improvement and financial aid fees. Students are responsible for local fees, technology fee, green fee, Tuition Differential Fee*, etc. and all other charges.
Florida College Plan: This plan covers tuition, capital improvement and student financial aid fee at the State College rates. (different from University Rates)
2 + 2 Tuition Plan: The first 60 credits of this plan pay at a lesser rate than the University Plan. Please contact the Business Office at (941)487-4625 for further details. Students are responsible for local fees, technology fee, green fee, Tuition Differential Fee*, etc. and all other charges.
Local Fee Plan: This plan covers student activity, health, and athletic fees. The local fee plan does not cover technology, lab, ID Card, parking or other fees.
Dormitory Plan: This plan covers dormitory charges at the rate of a Pei Double. Students are responsible for higher charges incurred for other dormitories.
Tuition Differential Plan: Florida Prepaid began selling TDF plans in the 2007-2008 enrollment season to beneficiaries in the 8th grade and younger in response to legislation allowing universities to charge a tuition differential fee to supplement the standard tuition fee.Campus Fees at New College of Florida include lab fees and green fees. These are not covered by Florida Prepaid.*The Florida Legislature authorized state universities to charge a tuition differential fee to supplement the standard tuition fee.Will I be charged a tuition differential fee if I have a Florida Prepaid Tuition Plan?
Possibly. Students with a Florida Prepaid Tuition Plan with a contract year prior to 2008 will not be charged differential as long as they have credits available to use on their Florida Prepaid Tuition Plan. Once all credits are used, the tuition differential fee will be assessed to the student. Keep in mind that it is possible to achieve a degree with a minimum of 7 contracts and 3 Independent Study Projects (ISP), which is the equivalent of 124 credits. The Florida Prepaid College Plan pays a maximum of 120 credits. As with other State of Florida universities, some programs, including New College of Florida, require more than 120 credits to earn a degree. Once all 120 credits are used, you will be assessed the tuition differential. Students with a Florida Prepaid Tuition Plan with a contract year of 2008 or later are charged a tuition differential fee.
Why would I want to adjust the number of credits to be billed for my Florida Prepaid Plan?
As mentioned previously, while it is possible to achieve a degree with a minimum of 7 contracts and 3 Independent Study Projects (ISP), which is the equivalent of 124 credits, the Florida Prepaid College Plan pays a maximum of 120 credits. As with other State of Florida universities, some programs, including New College of Florida, require more than 120 credits to earn a degree. With tuition prices increasing over the years, you may want to pay out of pocket for some credit hours earlier in your college career, rather than at the end.
Also, once you have no more credits remaining on your Florida Prepaid College Plan, and you purchased your plan prior to 2008, you will be assessed the tuition differential fee for the remainder of your college credits.What is the amount Florida Prepaid will pay?
(Credit Hour Equivalent)What if I have a Florida Prepaid and a Bight Futures scholarship?
• You may use both programs to help fund your educational expenses. You do not lose funding in one program because you have the other.
• Florida Prepaid is usually applied to the student account first and is based on the number of credit hours.
• Bright Futures funds are disbursed the third week of classes. Refunds are available the following week.
• Bright Futures pays either 100 percent or 75 percent of the per credit hour tuition and fee rate.Who do I contact for Florida prepaid questions?
For questions concerning the Florida Prepaid Program, call 1-800-552-4723, or visit the Florida Prepaid website. For questions concerning NCF procedures or your student account, contact jrusso@ncf.edu.

What if I don’t want to use my Florida Prepaid Plan?

If you do not want to use your Florida Prepaid for a term, or you want to adjust the number of credits billed, you must notify the Finance Office prior to the start of classes.

Please bring your authorization form to the Office of the Registrar prior to the fee payment deadline.

Students are ultimately responsible for all tuition and fees. If the agency (including the Veterans Administration) has not paid tuition and fees by the end of the semester, the student is required to pay their tuition and fees in full. Failure to do so will result in an administrative hold on the student’s record and the assessment of a $100 late payment fee.

 Financial Aid Disbursement

At New College of Florida, our office works with the Financial Aid Office to process students’ financial aid. The Financial Aid Office determines a student’s eligibility and awards the student accordingly. Our office is responsible for applying these funds to students’ accounts once they have been released by the Financial Aid Office and all eligibility requirements have been fulfilled.

Our office strives to have all eligible financial aid refunded within 10 days after financial aid and loans are disbursed onto the student account. All debts owed to the College are paid first and any financial aid over and above these expenses is processed as a refund to the student. The processing of financial aid awards continues throughout each academic term.

Students who have not been awarded financial aid or whose awards have not been processed due to an unresolved disbursement issue in the Financial Aid Office must pay their fees by an alternate means by the fee payment deadline to avoid a late payment fee. In addition, any balance over and above the amount that is covered by available financial aid must be received in the College’s Finance Office by the fee payment due date to avoid assessment of a $100 late payment fee.

A Title IV authorization is required in order to pay “non-allowable” charges and to qualify for book advances. Non-allowable charges include late fees, library fines, health center charges, parking fines, etc.

Refunds

The College prefers to issue refunds by direct deposit (vs. checks). All refunds, with the exception of PLUS loans, are issued to the student. Refunds by direct deposit are processed weekly while checks are processed twice per month and are available for pickup in the Finance Office by showing a valid picture ID. If a check is not picked up within the week, they are mailed to the home address on file.

Title IV Authorization

Federal financial aid awards (Pell, SEOG, Subsidized, Unsubsidized, PLUS Loans) can only be used to pay for tuition and fees, housing, meal plans, and the university ID card. Students may use their federal financial aid to pay other charges on their account by signing the Title IV Authorization form this authorization gives New College permission to apply federal aid to miscellaneous charges on the student’s account, such as bookstore charges, library fines, and student health center fees.

This electronic authorization will be valid for all subsequent semesters until the student submits a written request to the Finance Office to cancel the authorization.

Box No. 1: Allows the College to apply financial aid to all current charges that are incurred for educationally related activities – books, supplies, miscellaneous fees, fines, etc., in addition to tuition & fees/room & board. For a book advance to be approved, the form must be filed with the 1st box checked.

Box No. 2: Allows the College to apply financial aid to outstanding charges from the prior year (up to $200).

Book Advance

Students who qualify for the Bookstore Advance program have the option of using excess financial aid to purchase textbooks at the NCF Bookstore prior to their aid being disbursed.

This deferment is not an additional award but an estimated amount based upon the student’s financial aid award less unpaid charges on his/her account. The maximum deferment amount is $600. In order to qualify for the book advance, students must have a Title IV authorization form on file with box No. 1 checked.

By signing the bookstore receipt, students are authorizing New College of Florida to deduct the University Bookstore charges from their financial aid awards. In the event their financial aid status changes, students are responsible for any purchases made under this program.

Participation in this program is voluntary. If you do not wish to participate, no further action is required, and there will be no deduction to your financial aid.

Tuition Refunds and Withdrawals

A student who officially withdraws, goes on leave of absence or emergency leave of absence from all classes at the College within the first four weeks of the semester will be entitled to a refund of 25 percent of the per credit hour fee. Withdrawal from classes for which the drop/add period has not passed will be treated as a drop and the per credit hour fee will be fully refunded.

The late payment fee and late registration fee are nonrefundable.

Please note: There are no refunds for withdrawals, leave of absence or emergency leave of absence beyond the fourth week of the semester regardless of when your class(es) may start.

 

New College of Florida is required by federal regulation to monitor financial aid students who receive Title IV Funds (Pell, SEOG, Direct Loans, and Plus Loans). Students who have officially or unofficially withdrawn from all courses before completing more than 60 percent of the semester are not eligible for 100 percent of their federal financial aid.

The College is required to return the unearned portion of the Title IV Funds to the Federal Department of Education.

Financial aid that is returned to the Federal Department of Education will become a debt that the student owes the College. This amount will be placed on the student’s account and a hold will be placed on the student account preventing registration, and transcripts.

If a student is eligible to receive a refund from the College for tuition and fees, housing, meal plans, or other charges, the College will apply the refund against the debt that results from unearned aid first.

Official Withdraw Date – The official withdraw date is the date the student officially withdrew from all classes.

Unofficial Withdraw Date – Students who stop attending the College without completing the official withdraw process are considered to have unofficially withdrawn.

New College of Florida is required by the IRS to furnish the 1098-T to students. The tuition statement includes the amount of tuition assessed during the tax year, excluding health fees. It also includes the amount of scholarships, grants, employer payments for tuition, and VA payments received by the student. Loan amounts are not included on a 1098-T.

1098-T’s are available the last week of January for the previous tax year and are accessed through the student’s NewCLEIS account. 1098-T forms for previous tax years can also be located on newCLEIS.

New College of Florida is not in a position to advise you regarding your eligibility for any income tax credit or to assist you with preparing your income tax return. For official IRS information, please refer to IRS Publication 970, Tax Benefits for Higher Education, or the IRS web site.

1098-T Frequently Asked Questions

Where do I get a copy of my 1098-T?
1098-T’s are available through your NewCLEIS account.

Why doesn’t the amount in Box 2 match the amount I paid for tuition and fees?
Fees assessed for health does not meet the IRS definition of qualified charges and expenses and have been deducted. The health fee is $3.30 per credit hour.

Tuition and Fee waivers are also netted against these amounts.

How do I know that amount that I am charged for housing, meals and books?
The 1098-T is for qualified tuition and related expenses. It does not include other charges at the College, including housing, meal plans, and books. The supplemental information page will display these other charges.

Bookstore charges are only displayed on the supolemental pages if the student used thebook advance program.

Can you help me fill out my tax return?
Staff at New College of Florida is not in a position to advise you regarding your eligibility for any income tax credit or to assist you with preparing your income tax return. For official IRS information refer to IRS Publication 970, Tax Benefits for Higher Education, IRS web site, or contact your tax preparer.

What information is included on the 1098-T
The Internal Revenue Service requires universities and colleges to provide the 1098-T and they set the requirements for the information that it contains. A 1098-T serves to alert students that they may be eligible for federal income tax education credits.

Receipt of Form 1098-T does not necessarily mean that you qualify to a tax credit. If you have questions about how to calculate your education tax credit, please consult your tax professional or refer to the IRS. New College cannot and does not offer advice on tax matters.

Beginning in 2018, the Internal Revenue Service has changed the 1098-T reporting requirements for all Universities.  New College will be required to change from reporting “Amounts billed” for tuition to “Payments received” for tuition.  These are defined below:

  • Amounts billed – at the time a student registers for classes, the students tuition and fees are calculated and added to his/her student account. Depending on when a student registers, it will determine the tax year the tuition and fees will be reported.
  • Payments received – Payments received for tuition and fees during a tax year. The date the payments are received will determine the tax year the tuition and fees will be reported.

2017 1098-T’s are calculated using the “Amounts billed” method of reporting for all Spring, Summer and Fall 2017 terms.  If the registration for the Spring 2017 classes occurred during 2016, it was reported as amounts billed on your 2016 1098-T.

2018 1098-T’s will be calculated using the “Payments received” method of reporting starting with the Spring 2018 term.  If you registered for Spring 2018 classes during the 2017, they will not be reported in 2017.

Box 1: Not used for 2017, will be used for 2018.

Box 2: Amounts billed for qualified tuition and related expenses — New College reports qualified tuition, fees, and related expenses that have been assessed during the calendar year, January 1 through December 31. Health fees are not included. Example: If you registered for Spring 2017 classes during the Fall 2016 semester (before December 31), your Spring 2017 tuition and fees will be included in the 2016 1098-T.

Box 3: Change in reporting method Example: In 2018, NCF will change how it reports qualified tuition and fees from tuition and fees assessed (box 2) to tuition and fees paid (box 1) In 2018, this box will be checked to reflect the change.

Box 4: Adjustments made for a prior year. Example: If you registered for Spring 2017 contract during the Fall 2016 semester and withdrew after the start of the new calendar year, then you will see an adjustment for that contract in Box 4.

Box 5: All amounts received for scholarships, grants, VA benefits processed through the College, amounts billed to employers, etc.

Box 6: Adjustments to the amount of scholarships, grants, waivers, and other benefits that may have been reported the previous year.

Box 7: The amount in Box 2 includes amounts for an academic period beginning January-March Example: This box will be checked if you register for Spring 2017 classes during the Fall 2016 term.

Box 8: Student is enrolled during the calendar year for at least half-time.

Box 9: Student is enrolled as a graduate student.

Box 10: Insurance contract reimbursements/refunds — Not used by New College of Florida.

Any nonservice scholarship is taxed at a 14 percent withholding rate on the amount above mandatory tuition and fees. Nonservice scholarships are any form of a payment that a nonresident alien receives from the College for nearly anything.

Can I use my debit/credit card to pay my tuition and fees?
The Finance Office does not accept debit or credit cards. Only cash, checks and money orders are accepted.

Payment of tuition and fees by credit card can only be made online and will incur a 3 percent convenience fee. Visa, MasterCard, American Express and Discover are accepted credit cards.

E-Check (electronic check) option is available on-line with no convenience fee.
Why is there a convenience fee for debit and credit card payments?

Our service provider charges a 3 percent convenience fee for each debit and credit card transaction. New College does not receive these funds. The convenience fee is nonrefundable.

Students have the option to pay online using an e-check to avoid the convenience fee.

What are the free payment options?
There are many ways to pay your student account without paying the online convenience fee.

Electronic checks (e-checks) can be submitted online authorizing payment from a US checking or savings account. You will need to have valid account and routing numbers to complete this transaction.

Cash, check and money orders are accepted inside the Finance Office – Palmer D building (PMD) room 123. Payments must be received by close of business on the fee payment deadline to be considered on time.

Checks and money orders can be mailed to the Cashier’s Office. All mailed payments must be received by close of business on the fee payment deadline to be considered on time. Postmarked dates are not considered on time.

Mailed payments should be sent to the following address:
New College of Florida
Attn: Cashier
5800 Bay Shore Road
Sarasota, FL 34243

All checks should be made payable to New College of Florida. Please include the student’s name and ID number with each payment to ensure correct and timely processing.

How do I find the tuition and fee payment deadline?
The Tuition and fee payment deadline can be found on the Office of the Registrar’s Academic Calendar.

Can I pay my tuition and fees over the phone?
No payments are accepted over the phone. Payments are only accepted in the Finance Office or online.

What do all the fees cover, and why am I being charged them?
Tuition and fee descriptions

Contract
Students register for classes by completing contract negotiations with their faculty advisor, obtaining the advisor’s signature, and submitting the signed contract to the Registrar’s office.

During your first semester, this occurs during new student orientation week. A contract is a written agreement between you and your advisor that outlines your academic and personal goals for the semester. It contains four sections: educational activities (i.e. the classes and tutorials you will be taking), short- and long-term goals, a description of your academic and extracurricular activities and your certification criteria (i.e. the number of courses you and your advisor agree you will have to satisfactorily complete in order to “pass” your contract).

You must fulfill your contract in order to continue in good academic standing. Should your goals change part way through the semester, you may renegotiate your contract with your advisor.

Evaluation
In lieu of giving grades, professors write narrative assessments, referred to as “evaluations,” of your performance in their class. In addition to outlining your strengths and the areas you could improve, an evaluation will reflect whether your work was overall “Satisfactory,” “Incomplete,” or “Unsatisfactory.”

Evaluations are available at the end of each semester through SES, an online Student Evaluation System that you can access through the MyNCF internet portal.

Miniclasses
Miniclasses are 15-minute previews of the courses being offered and are held the Thursday and Friday before the beginning of each semester. They are a great opportunity to get a feel for the professor and course load before committing to taking the class. During your first semester, miniclasses occur at the end of your new student orientation.

Module
A module, also referred to as a “mod,” is a half semester. Module courses are typically seven weeks in length and either precede or follow a weeklong, mid-semester break. For example, the second mod of first semester begins right after fall break and continues until the end of the semester.

Tutorial
Tutorials are classes designed by students (sometimes run by students) and are generally smaller in size than a normal course. Every tutorial is sponsored by a faculty member.

Independent Study Project
An Independent Study Project, or ISP, is a monthlong project undertaken by students during the January Interim period. Projects can take on a variety of forms (whether it is research, internships, works of art, etc.) so long as the workload is equivalent to that of a full-term class and a faculty member agrees to sponsor it. Students must successfully complete three ISPs in order to graduate. First-year students must complete their ISPs on campus.

TERM CODES Will be listed as YYYYMM, for example: 201808 for August 2018. FYI, 201902 will be for the spring 2019 semester.