Availability

The Charles Ringling Mansion, also known as College Hall, is available on weekends for special event rentals on a limited basis during the academic year.  Strict limitations are necessary to preserve and protect the facility. New College of Florida reserves the right to control all aspects of an event. Campus Space Scheduling must approve the scope of each event.

Restrictions

The Charles Ringling Mansion is an integral part of the New College community, with the Admissions Front Desk located on the first floor and classrooms and offices on the second floor. Access to the second floor by the licensee, his/her guests and or her/his agents is strictly prohibited.  Faculty, staff, and students may be present in the building and are not to be disturbed.

Candles and open flames are prohibited inside the facility due to fire code regulations.

No birds, insects or animals (other than Seeing Eye or Hearing Dogs) are allowed on College Hall premises.

Loose rose petals are not permitted anywhere on College Hall premises.

Political campaigns, lobbying activities and fundraising groups other than the New College Foundation or the New College Library Foundation are strictly prohibited. Likewise, events that are detrimental to the purpose and image of the College are prohibited.

Smoking is NOT permitted in any College facilty.

Capacity

Building capacity for all rentals is limited to 130 people. 

Duration of Event

All space within College Hall is rented for a minimum of 2 hours to a maximum of 10 hours.

Parking

Some events may require special parking arrangements. These arrangements must be made at least twenty (10) days prior to the event. It is the responsibility of the Licensee to make these arrangements. The New College Police do not provide parking services or traffic control. The CSS Director is available to assist you with this service.

Restrooms

The restrooms will be made available to all outdoor functions taking place on the bayfront.

Vendors

The New College of Florida Office of Campus Space Scheduling requires that all outside vendors be approved. All new vendors must provide proof of insurance, Federal Tax ID number and appropriate licenses for our records. We reserve the right to deny access to any vendor or service that does not meet our approval.

The scope of each rental, including catering, decorations, entertainment, staging, any tents must be approved in advance by Campus Space Scheduling. Lighting, floor plans, and tent set-up must be approved in concept by Campus Space Scheduling.

College Hall is an historic home with limited electrical power. Please be aware of your electrical needs and those of your caterer, musicians, decorators, etc. Recently installed electrical service is available on the bay front, but must be reserved in advance.

If entertainment is contracted for your event, Campus Space Scheduling must approve the name and nature of the entertainment. We reserve the right to restrict the type, the number of musicians, and the volume of the music played.

Caterers

Caterers are to be reminded of the following:

• All spills are to be cleaned up immediately.
• No foodstuffs shall be poured down any sink, especially grease or hot oil.
• All garbage must be removed at the conclusion of the event by the carterer or wedding party. The facility does not provide garbage sites for caterers.
• Instructions from Campus Space personnel and Campus Police must be followed.
• Caterers will ensure that the facility is returned to its original condition at the conclusion of the event.
• All activities must be coordinated with the Office of Campus Space Scheduling.

Alcohol

Persons under the age of 21 shall not be served or given alcoholic beverages. Licensee assumes full responsibility for attendees’ intoxication and subsequent actions. All alcoholic beverages must be served by a caterer holding a current off-premise liquor license. Verification of such a license is required for all caterers.

Music Room

Due to the newly installed Santos Mahogany hardwood floor in the Music Room, all vendors are required to comply with the following rules:

• Coolers or ice containers may not be used in the Music room unless they are placed on the marble in front of the fireplace, as condensation puddles will damage the floor.
• Dragging anything across the floor, such as tables, chairs, trashcans, equipment, etc. is strictly prohibited.
• Do not use liquid cleaners or wet mops. If liquid is spilled, soak up the spill with paper towels, and ask a Campus Space Scheduling associate to provide you with a special cleaner and mop.

Tents

Outdoor tenting and miscellaneous installations may take place prior to the event if scheduling permits and only with the approval of Campus Space Scheduling. Tent installation must comply with Environmental Health & Safety Guidelines.

Set Up

Set-up for College Hall must occur on the day of the event and should be coordinated with Campus Space Scheduling at least 15 days in advance.

Break Down

All catering equipment, floral, scenery, garbage, musical instruments and other materials must be removed from College Hall and the bayfront immediately following the event in order to clean and prepare the venue for public access the following day.

For more information, please contact Campus Space Scheduling.

*Policies are subject to change.