Award and Grant Management
This office works closely with other departments on campus to ensure proper
stewardship of your funds and is the primary contact for grant
administration. We are the authorized representative of the institution to
answer questions and provide information, especially in terms of compliance and
oversight. The Business Office will track expenditures using our SCT BANNER
system and will also work in conjunction with the ORPS to invoice vendors, draw
down funds, send fiscal reports as required by the agreement.
The Office of Research Programs and Services has a Handbook now available.
Along with the Handbook are also various forms this Office will use to
communicate with the PI, Business Office, Human Resources and others linked to
any sponsored project on campus.
Files to help with creating a budget on a proposal or after
award is granted, to use this template to determine what cost accounts to list
items under in BANNER
Budget Template
for One Year (includes Request to Establish a New Sponsored Program FOAPAL)
(Excel)
If budget was already created in another program or online,
use just this file to set up your account with the Business Office
Request to Establish a New Sponsored Program FOAPAL (Excel)
Important documents regarding operation of your sponsored
program and other compliance issues
- Office of Research
Programs and Services Handbook v 1.2(Word)
- Office of Research Programs and
Services Handbook v 1.2(PDF)
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Guidance on Conflict of Financial Interest (Word)
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Guidance on Conflict of Financial Interest (PDF)
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Conflict of Financial Interest Disclosure Form (Word)
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Conflict of Financial Interest Disclosure Form (PDF)
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Guidance on Scientific Misconduct (Word)
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Guidance on Scientific Misconduct (PDF)
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Signature Authorization for Sponsored Programs (Word)
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Signature Authorization for Sponsored Programs (PDF)
- Once a BANNER Account is established all necessary parties (PI, Division
Fiscal Liaison, Human Resources, Purchasing, Business Office) should receive a
completed SPAN with copies of any other award material. This document
is created by ORPS
- Sponsored Program Award Notice (SPAN)
(Word)
- Sponsored Program Award Notice (SPAN)
(PDF)
After a sponsored program is operational, you may have to re-budget some
funds due to
changes in the activity or costs. This documentation is necessary for
audit purposes. No changes to the scope of work may be made without the consultation of ORPS
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Budget Transfer or Amendment Request (Word)
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Budget Transfer or Amendment Request (PDF)
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- In-Kind
Contribution on Sponsored Programs Form (Excel)
- In-Kind
Contribution on Sponsored Programs Form (PDF)
While the State of Florida may have additional restrictions on what you can
or cannot purchase, this document provides the first line of what is allowed and
not allowed in terms of costs. This will help in understanding what you
can and should charge to a grant.
Allowable versus Disallowable Costs on Sponsored Programs
What if I have Intellectual Property concerns?
Although this has not been a major concern to the New College community,
there have been instances of a demonstrated need for copyright and patent
registration. If you feel that your material or invention will require
this, please contact this office for further instructions.
More Links of Importance and Information
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http://www.whitehouse.gov/omb/grants/grants_forms.html
- This site has all the necessary Adobe Acrobat files (pdf)
for completing required fiscal information about your grant.
Specifically, SF-269
and SF-269A,
Financial Status Report (Long and Short, respectively). It is also where
you will find Grant Application forms used by all federal granting agencies
such as the Application for Federal Financial Assistance, the
Budget Information,
and the Assurance.
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